Seek Ad: Operations Admin (Assistant to Operations Manager)
Location:Morisset, NSW
Type:Full time
Reports to:Operations Manager
About MJJ Solar & Electrics
MJJ Solar & Electrics delivers premium solar and electrical installations with a focus on safety, quality, and long-term customer outcomes.
We value clear communication, strong systems, and high standards.
Benefits and Remuneration
Top dollar paidfor the right candidate (based on experience and performance)
No weekend work
No public holiday work
Business-hours operation: we value a sustainable work rhythm and clear boundaries
Long-term rolewith growth opportunity as the business scales
The Role
We're looking for a sharp, reliableOperations Adminto support our Operations Manager and keep the admin and coordination side of the business running smoothly.
This role suits someone who is highly organised, confident with systems, and comfortable juggling priorities while keeping customers and internal teams informed.
Experience withSimproandGoHighLevel (GHL)is ideal but not essential if you learn fast.
Key Responsibilities
Daily operations support
Technical support coordinationCreate and investigate site issues
Raise support requests and follow up cases
Escalate cases as needed
Update customerstwice weekly and as updates happen
Record notes and updates inGHLandSimproas required
Update customer details and transfer recent ownership as neededAttend weekly meeting for SolarEdge support issues (when required)
Assist remote team when needed, and attend virtual meetings




Job wrap upsSend final emails to customers inGHL
Organise customer access to monitoring portals
Send or check final invoices
ConfirmCCEWcompleted and filed (Formbay)
Check any remaining Formbay items and confirm with the customer
Stock and job adminUpdate jobs on the stocksheet
Remove stock as installations are completed
Update stock with new deliveries
Assist with stocktake checks against physical inventory
GHL pipeline and communicationsManage technical support opportunities
Add notes and follow ups
Update customer cases and move opportunities through the correct stages
Review and action conversations from previous afternoon/night/week
Check jobs ready for invoicing and send when ready
Email and filing disciplineAction follow up emails from leadership, team, and suppliers
Save key items to customer files as needed
Timesheet hygieneCheck timesheets align with schedule in Simpro
Follow up with the team when information is missing
Follow up for required certificates (e.g., DR cert) when needed
Weekly admin
Timesheets and payroll preparationCheck timesheets in Simpro
Ensure schedule matches recorded time
Validate job/time breakdowns
Send timesheets to Xero




Adjust timesheets in Xero for OT etc
Check leave in Xero is correct
Check certificates for any personal leave where required
Labour hire timesheetsPrepare and send weekly timesheet files
Payrun
Process payrun and check payslips (leave, public holidays etc)
Add bonuses when applicable
Send to ATO and download ABA file
Process payrun in NAB and manage required additional payments (e.g., child support)
Gear ordersManage the weekly gear order spreadsheet
Order gear as advised
Check and approve orders
Arrange collection/delivery and follow up issues
Other tasks as needed
Payments, filing
Intent to connectFinalise and lodge CCEW
Ordering suppliesLabel kits, order small supplies (bollards, cable ties, tools)
Leave adminApprove leave and add to calendar and schedules as needed
WarrantyLodge claims, send invoices, arrange return stock
Create replacement jobs in GHL and Simpro
Arrange replacement stock and update customers
Scan and save paperwork to customer files
About You
You must be
Highly organised with strong follow through and attention to detail
Confident communicating with customers and suppliers
Calm under pressure and able to manage competing priorities
Comfortable using software daily and keeping records clean
Ideally you have experience with
Simpro(jobs, notes, scheduling, timesheets, inventory support)
GoHighLevel (GHL)(pipelines, opportunities, conversations, notes, follow ups)
Xero (timesheets and payroll admin support)
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📌 Administration (New South Wales)
🏢 MJJS Electrics
📍 New South Wales