Join a friendly and supportive team environment. Modern building with amenities, conveniently located near the new Sydney Metro.
The Medicolegal Administrative Assistant provides full-time administrative support. The primary focus of the role is coordinating Independent Medical Consultations (IMCs), file reviews, and referrals for medicolegal reports and assessments. The position requires exceptional organisational skills, attention to detail, and the ability to multitask whilst maintaining strict confidentiality and compliance with privacy standards.
Key Responsibilities
IMC & File Review Coordination
Arrange and schedule Independent Medical Consultations (IMCs) with medical specialists
Coordinate file reviews, including allocation to appropriate clinicians and monitoring progress
Manage clinician availability and calendars to meet reporting timeframes and client expectations
Referral Management
Receive, process, and triage incoming referrals
Ensure referrals contain complete instructions, supporting documentation, and relevant medical records
Allocate referrals based on specialty, urgency, and clinician availability
Act as the primary point of contact for Case Managers, solicitors, insurers, employers, and medical practitioners
Confirm appointment details with all parties and issue written confirmations
Respond to enquiries regarding appointment status, expected timeframes, and report progress
Documentation & Case Management
Open, update, and maintain accurate medicolegal case files
Record case details,



appointments, and correspondence within administrative software systems
Prepare and distribute appointment letters, instructions, and associated documentation
Reporting & Follow-Up
Monitor deadlines for IMC and file review reports
Follow up on outstanding reports, medical records, and supporting documentation
Ensure reports are received, quality-checked, and distributed in accordance with client instructions
Confidentiality & Compliance
Handle sensitive medical and legal information in compliance with privacy legislation and medicolegal standards
Maintain accurate record-keeping and adhere to internal policies and procedures
Core Competencies
Excellent organisational and scheduling abilities
Strong written and verbal communication skills
High level of accuracy and attention to detail
Ability to manage competing priorities and strict deadlines
Skilled and discreet approach to confidential information
Digital literacy and experience in Microsoft suite (preferred)
Qualifications & Experience
Previous administrative experience in medical, legal or insurance environments
Radiology or broader clinical knowledge is advantageous
Experience coordinating medical appointments or referrals (preferred)
Benefits
Building amenities include; discounted fitness classes, End Of Trip facilities, wellness centre
New building, conveniently located close to transport
Team environment, friendly and supportive work culture
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📌 Medicolegal Administrative Assistant (Sydney)
🏢 Qualitas Health
📍 Sydney