Japanese Speaking – Accounts & Administration Clerk
The Adecco Group is the world's leading provider of HR Solutions. We deliver recruitment and career services to organisations and individuals across the employment life-cycle. In Australia, Adecco has over 50 years industry experience making us the most qualified provider and leading supplier of casual and permanent staff.
About Us
A well-established Japanese company is seeking a proactive and versatile Accounts & Administration Coordinator to support its Australian operations.Reporting directly to the Managing Director, this is a stand-alone back-office position responsible for overseeing a wide range of accounting, administration, logistics, and business support functions. As a key member of the Australian team, you will play an integral role in ensuring the smooth day-to-day operation of the business while acting as a liaison between the Australian office, the Japan Head Office, external service providers, and customers.This position is ideal for a hands-on professional who enjoys variety, takes ownership of responsibilities, and thrives in a small business environment.
Responsibilities
Accounting & Finance
Prepare regular financial and management reports, including: Budget tracking and performance reports, Expense management reports, Cash flow monitoringo Accounts receivable reporting, Other ad hoc financial reports
Manage day-to-day banking activities, including: Supplier payments, Employee expense reimbursements, Head Office-related payments and commissions
Prepare monthly, quarterly, annual, and ad hoc accounting reports for Japan Head Office
Coordinate and communicate with the Japan Head Office Finance Team and external accounting firm
Support month-end and year-end accounting processes
Maintain accurate accounting and financial documentation
Prepare and issue quotations, invoices, and other sales-related documentation
Administration & Office Management
Oversee general office administration and support warehouse operations




Manage product and sample inventories
Maintain company records, contracts, and business documentation
Support audit preparation and compliance-related documentation
Coordinate office-related matters with service providers and external vendors
Maintain customer databases and sales information
Prepare sales performance reports and business updates
Support sales promotion activities and marketing initiatives
Assist with sales presentations, customer events, exhibitions, and product demonstrations
Coordinate venue bookings and event logistics, including rental kitchen arrangements where requiredImport, Logistics & Supply Chain Coordination
Support import and customs-related documentation
Liaise with Japan Head Office and third-party logistics (3PL) providers
Coordinate product deliveries with logistics partners and customers
Monitor inventory movements and supply chain activities
Assist in ensuring efficient product flow and operational support for customers
IT & Business Operations Support
Coordinate IT-related matters with external IT service providers and building management
Support system implementation and process improvement initiatives
Assist in developing and improving internal procedures, reports, and operational workflows
Provide administrative support for Head Office requests and special projects
Your Profile
Fluent Japanese and English communication skills (written and verbal)
Previous experience in accounting, finance administration, or office administration
Strong understanding of basic accounting principles and financial reporting
Excellent organizational and time management skills
Ability to work independently and manage multiple responsibilities
Robust attention to detail and problem-solving skills
Proficiency in Microsoft Office, particularly Excel
Experience working with ERP/accounting systems is highly regarded
Knowledge of import/export operations, logistics, or supply chain activities is advantageousAustralian Citizen or Permanent Resident status is required.
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📌 Japanese Speaking – Accounts & Administration Clerk (Sydney)
🏢 Adecco
📍 Sydney