Administrative Assistant, Company Secretariat
9d ago , from Illawarra Mercury Job Board
At GHD, we're committed to solving the world's biggest challenges in water, energy and communities.
As part of our global network of over 11,000 professionals, you'll play a meaningful role in supporting strong governance and leadership at the highest level of the business.
We're looking for an experienced Administration Assistant to join our Company Secretariat team in Sydney, reporting to the Company Secretary.
This is a high-impact role supporting board-level activity and corporate governance processes across the organisation.
About The RoleIn this role, you'll provide advanced coordination, reporting and governance support, working closely with senior leaders to ensure seamless operations and compliance across Company Secretariat activities.
You'll operate with autonomy and sound judgement, managing multiple priorities while contributing to process improvement and best practice delivery.
Key Responsibilities
Board & Executive Support: Prepare board and committee papers, agendas, minutes, and high-quality correspondence for senior stakeholders
Meeting & Event Coordination: Manage logistics for board and governance-related meetings, including venues, travel and end-to-end coordination
Document & Report Preparation: Create and maintain complex documents, reports and presentations using Microsoft Office and internal systems
Data & Insights: Collate, analyse and present data to support governance reporting and decision-making
Budget Tracking:



Monitor budgets, track variances and support financial reporting activities
Operational Compliance: Identify and escalation any compliance risks, ensuring adherence to governance frameworks and policies
Process Improvement: Provide guidance on administrative best practices and contribute to continuous improvement initiatives
Procurement & Administration Support: Assist with procurement processes and broader team coordination activities
What You Will Bring
Proven experience in an advanced administrative or executive support role, ideally within a corporate, legal or governance environment
Strong capability in document preparation, reporting and data analysis
Confidence working with senior stakeholders and board-level material
Excellent organisational skills with the ability to manage complexity and competing priorities
High level of attention to detail and accountability
Advanced proficiency in Microsoft Office and digital toolsA proactive mindset with a focus on continuous improvement and process optimisation
Why GHD?
Be part of a globally connected, purpose-driven organisation
Work closely with senior leadership in a high-visibility, strategic function
Access ongoing learning and development opportunities
Contribute to a culture that values integrity, collaboration and professional growth
If you're a detail-oriented skilled who thrives in a fast-paced, governance-focused environment, we'd love to hear from you.
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📌 Administrative Assistant, Company Secretariat (New South Wales)
🏢 GHD Group
📍 New South Wales