Business Support Assistant
Req # ******
Location Old Toongabbie, New South Wales, Australia
Job Category Administrative
Date posted 07/07/2026
This is where your work makes a difference.
At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in **** and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.
Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.
Here, you will find more than just a job—you will find purpose and pride.
The Role
As a result of an internal move, an exciting opportunity has become available for a Business Support Assistant to join Baxter's Business Support team. This is a varied and rewarding role where no two days are the same. As a trusted partner to the business, you will be the go-to person for a wide range of stakeholders, providing seamless administrative support, coordinating key activities, and helping to keep the team running efficiently. From managing day-to-day operations to supporting projects and business initiatives, you will play an important role in enabling the team's success.
This permanent full-time position is ideal for someone who enjoys building relationships, staying organised, and being at the heart of a collaborative and high-performing team.




This role will be based at the Baxter Old Toongabbie office working in a hybrid arrangement with 3 days from office and 2 days from home.
About You
You are a proactive and highly organised administrative professional who enjoys working in a fast-paced, collaborative environment. With strong attention to detail, excellent stakeholder management skills, and a positive, solutions-focused approach, you consistently deliver high-quality support and take initiative to improve processes and outcomes. You thrive in a rapid-paced environment and take pride in delivering exceptional support. Highly organised and detail-oriented, you enjoy juggling multiple priorities, solving problems, and finding ways to make things run more effectively.
With strong communication skills and a positive, can-do attitude, you build trusted relationships across all levels of the business and are always willing to go the extra mile. If you enjoy working with people, taking ownership, and contributing to a supportive team culture, we would like to hear from you.
Key Responsibilities
Administer travel arrangements for team including flights, visas, accommodation, meetings and transfers
Typing of correspondence and documents and prepare presentations in a qualified manner
Organise meetings internally,



reserve rooms and answer the telephone in a timely and professional manner to guarantee customer satisfaction
Coordination of conferences, team meetings and assist with other activities such as the Annual Sales and Marketing Conference
Assist with the coordination of the ANZ training calendar, collating attendees, catering and materials for ANZ Training Manager and Team
Organise a smooth commencement for new departmental staff by arranging a computer, phone, office and induction meetings with other departments
Prepare, monitor and track progress of grants and donation forms
Take minutes for leadership team meetings and other management meetings as requested
Organise catering through canteen or local supplier as required
Process expenses through Concur. Check expense claims submitted for approval for completeness of supporting documents
Process invoices for various departments in Coupa
Work with customer service portal and accounts team for timely payment of invoices
Set up new suppliers and ensure the documentation is complete and signed for compliance
Required requirements
Proven experience in a Personal Assistant PA, Executive Assistant EA, or Administrative Support role
Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams
Strong experience using digital collaboration and virtual meeting platforms
Excellent organisational, communication, and multitasking skills
Experience with Concur and Coupa is advantageous, though not essential, as training can be provided
Ability to manage competing priorities while maintaining accuracy and professionalism
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