Accounts & Administration – Design, Exhibitions & Fitouts
DNA Design is a creative design studio and fabrication business delivering high-quality exhibition stands, brand activations and commercial fitouts.
We work across the events and exhibition industry, combining design thinking with practical construction expertise to bring ideas to life.
About the Role
The Accounts & Administration Officer is responsible for supporting the financial and administrative operations of the business.
This role ensures the accurate processing of financial transactions, maintains organised administrative systems, and provides high-quality support to management, staff, customers, and suppliers.
The position plays a key role in maintaining efficient business operations while ensuring financial records are accurate, compliant, and up to date.
Key Responsibilities
Accounts
Process accounts payable and accounts receivable transactions.
Prepare and issue customer invoices and follow up outstanding accounts.
Reconcile bank accounts, credit cards, supplier statements, and general ledger accounts.
Process supplier payments and maintain accurate payment schedules.
Assist with payroll processing and maintain payroll records.
Prepare and reconcile expense claims and petty cash.
Support month-end and year-end financial processes.
Prepare reports and documentation for BAS, audits, and external accountants.
Maintain accurate financial records using accounting software (Xero).
Ensure compliance with company policies and financial procedures.
Administration




Provide day-to-day administrative support across the business.
Answer telephone calls, emails, and customer enquiries professionally and efficiently.
Prepare correspondence, reports, presentations, and business documentation.
Maintain accurate filing systems and business records.
Coordinate meetings, appointments, and travel arrangements where required.
Manage office supplies, equipment, and supplier relationships.
Assist with document control and record management.
Support management with reporting, data entry, and general office administration.
Contribute to the development and improvement of administrative processes and procedures.
About You
Previous experience in an accounts, bookkeeping, or administration role.
Sound understanding of accounts payable, accounts receivable, reconciliations, and general bookkeeping principles.
Experience using accounting software such as Xero, MYOB, or QuickBooks.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Excellent organisational and time management skills.
Strong attention to detail and a high level of accuracy.
Ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Professional, reliable, and able to maintain confidentiality.
What We Offer
Opportunity to grow with an expanding creative business
A cooperative and hands-on team environment
Exposure to exciting national projects and brands
Real responsibility and influence in shaping systems and processes
Competitive salary based on experience
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📌 Accounts & Administration – Design, Exhibitions & Fitouts (Victoria)
🏢 DNA design
📍 Victoria