Executive Assistant / Personal Assistant & Administration Assistant
Be the Right Hand to a Busy Leadership Team
Ringwood, VIC
Full-Time | Monday to Friday | 8:00am - 4:30pm
$80,000 - $110,000 (dependent on experience)
Our client is a well-established and growing business in the signage and manufacturing industry, delivering high-quality branding and signage solutions from concept through to manufacture and installation.
They are seeking a proactive, highly organised Executive Assistant / Personal Assistant & Administration Assistant to become an integral part of their team. This is a hands‐on, fast‐paced role supporting the General Manager and Operations Manager while helping keep day‐to‐day operations running efficiently.
If you enjoy variety, thrive in a busy environment, and love being the person who keeps everything organised, this could be the perfect opportunity.
The Role
No two days are the same. You'll play a key role across executive support, administration, purchasing, scheduling, and customer service, ensuring projects move smoothly from quotation through to completion.
Your responsibilities will include:
Providing high-level administrative support to the General Manager and Operations Manager
Managing calendars, appointments and coordinating daily schedules
Raising Purchase Orders (POs) using Xero
Assisting with general finance administration
Entering customer quotations into the system and proactively following up outstanding quotes
Coordinating installation schedules and liaising with internal teams




Responding to customer and supplier enquiries via phone and email
Maintaining accurate records, filing systems and documentation
Providing general office administration support as required
About You
To be successful in this role, you'll be someone who enjoys taking ownership, can juggle multiple priorities, and has exceptional organisational skills.
You'll ideally have:
Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administration role
Solid Microsoft Office skills, particularly Excel
Experience using Xero (highly regarded)
Experience with ServiceM8 (advantageous but not essential)
Outstanding organisational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
The ability to work independently while supporting a busy leadership team
Previous experience within signage, manufacturing, construction or a trade‐based business is advantageous but not essential
What's on Offer?
Salary between
$80,000 - $110,000
(depending on experience)
Reliable full-time hours (Monday-Friday, 8:00am-4:30pm)
Convenient Ringwood location
A diverse and rewarding role where no two days are the same
Supportive, down-to-earth leadership team
Opportunity to become a valued member of a successful and growing business
Long‐term career stability with a company that genuinely values its people
If you're an experienced Executive Assistant or Senior Administrator looking for a varied role where you can make a real impact, we'd love to hear from you.
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