Executive Coordinator
Full-Time | Hervey Bay, QLD
We're looking for someone who gets genuine satisfaction from making other people's lives easier.
Do you love creating order, staying one step ahead and making sure nothing falls through the cracks?
Do you get satisfaction from an organised inbox, a well-managed calendar and knowing you've made someone else's day easier?
If you're someone who naturally creates structure, takes ownership and enjoys supporting others to perform at their best, we'd love to hear from you.
About WISE Buyers Agency
WISE Buyers Agency helps Australians build long-term wealth through strategic commercial property investment.
We're a growing, values-driven business committed to delivering an exceptional experience from the first conversation through to settlement and beyond.
We believe exceptional client experiences don't happen by accident, they're created by exceptional people.
That's why we're looking for someone who doesn't just complete tasks, but creates capacity, solves problems and becomes a trusted support to our team and our clients.
The Opportunity
This is far more than an administration role.
As our
Executive Coordinator
you'll be the person who keeps everything moving. You'll support our principal, coordinate our client onboarding process, manage key administrative functions and help ensure our business runs smoothly behind the scenes.
You'll be trusted with meaningful responsibility and have the opportunity to improve systems, contribute ideas and grow alongside our business.
What You'll Be Doing
Your responsibilities will include:
Coordinating the client onboarding journey from engagement through to handover
Managing the Principal's inbox, calendar and priorities
Scheduling appointments and coordinating meetings
Liaising with clients, solicitors,



finance brokers and referral partners
Maintaining ClickUp, CRM and internal systems
Preparing client documentation and correspondence
Organising digital files and administrative processes
Assisting with Canva presentations and branded documents when required
Identifying opportunities to improve systems and efficiency
About You
You'll thrive in this role if you:
Take ownership and follow through
Are highly organised with exceptional attention to detail
Communicate professionally and confidently
Stay calm while managing multiple priorities
Enjoy solving problems and improving processes
Love supporting people and creating exceptional client experiences
Learn new technology quickly and enjoy working with systems
Experience We'd Love
Executive Assistant, Personal Assistant, Client Coordinator or Senior Administration experience.
Strong experience with Google Workspace
Experience using ClickUp or similar project management software (preferred)
CRM experience
Canva experience
Experience within property, finance, legal or another professional services industry would be an advantage, but isn't essential.
Our Standards
Professional
Proactive
Accountable
Detail-oriented
Team-focused
Committed to continuous improvement
If you enjoy taking ownership, creating structure and delivering work to a high standard, you'll fit in well here.
Salary & Perks
For the right person, we offer:
Full-time permanent position
$75,000 - $85,000 + superannuation
(depending on experience)
Bonuses tied to personal & business performance
Ongoing professional development
Career growth as our business continues to expand
A supportive, collaborative team culture
Modern systems and technology that help you do your best work
The opportunity to help build one of Australia's leading commercial buyers agencies
#J-*****-Ljbffr

📌 Executive Coordinator (Hervey Bay)
🏢 WISE BUYERS AGENCY
📍 Hervey Bay