THELEC is a growing trades and construction business delivering quality project work across Queensland. We pride ourselves on doing the job right the first time, strong client relationships, and a supportive team culture. As we continue to grow, we're looking for a reliable Administration Support Officer to keep our office and projects running smoothly.
About the Role
Reporting to the Operations Manager and Admin Team, you'll be the backbone of our day-to-day operations — supporting our project and field teams with the admin that keeps jobs on track. This is a varied, hands-on role suited to someone who's organised, proactive, and enjoys being the go-to person in a busy office.
Key responsibilities
Answering incoming calls in a skilled and courteous manner, addressing enquiries
Managing job and project administration in Simpro (creating tasks, updating jobs, linking supervisors, issuing completion tasks)
Liaising with suppliers, clients, and internal team members
Maintaining accurate job records, documentation, and filing (including safety folders and compliance paperwork)
Processing and matching supplier invoices to jobs and purchase orders
Raising and managing purchase orders, ensuring a PO is generated for every order and spend




Assisting with scheduling, ordering materials, and general project coordination support
Providing general office and administrative support as required
Maintaining employee records, compliance documents and licence / training registers
Assisting with Invoicing to clients
Supporting the wider team with General administrative tasks as required
About You
Some previous administration experience (trades, construction, or project-based environment a strong advantage)
Confident with computers and job management software — experience with Simpro is highly regarded, but we'll train the right person
Strong attention to detail and a methodical, process-driven approach
Excellent communication skills, both written and verbal
Able to juggle competing priorities and stay organised in a busy environment
A positive, can-do attitude and a willingness to learn
What we offer
A secure full time position with a stable, growing business
Competitive salary of + superannuation
Supportive team environment with genuine training and development
Onsite Parking, strong team culture
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📌 Administrative Support (Brisbane)
🏢 THELEC
📍 Brisbane