Are you an experienced Building Administrator or Contract Administrator with planning and infrastructure experience looking to join a well established custom home builder that's known for delivering quality homes across Geelong and the Surf Coast?
Woods & Co are partnering with a respected residential builder that has built an outstanding reputation for craftsmanship, exceptional customer service and delivering bespoke homes of the highest standard. With a strong pipeline of upcoming projects and continued growth, they're looking to add an organised and proactive Contract Administrator to their close knit team. This is a fantastic opportunity to join a business where quality is prioritised over volume and your contribution will play a key role in the successful delivery of each project.
The Role
Working closely with the Construction and Estimating teams, you'll play a key role in the administration of custom residential projects from contract preparation through to construction handover. You'll be responsible for managing contracts, coordinating planning and infrastructure requirements, liaising with councils and service authorities, and ensuring every project is set up for success.
This is an excellent opportunity for someone with residential building administration experience who enjoys working in a collaborative environment and takes pride in delivering a seamless client experience.
Responsibilities
Prepare HIA building contracts and supporting documentation
Coordinate planning permits and infrastructure approvals
Liaise with councils, service authorities and external consultants
Process variations and contract amendments
Coordinate permits, approvals and compliance documentation
Maintain accurate project files and construction documentation
Support the Construction and Estimating teams throughout project delivery
Liaise with clients, suppliers, trades and internal stakeholders
Monitor project timelines and key milestones
Ensure all documentation is accurate,



compliant and completed within required timeframes
Are you an experienced Building Administrator or Contract Administrator with planning and infrastructure experience looking to join a well established custom home builder that's known for delivering quality homes across Geelong and the Surf Coast?
Woods & Co are partnering with a respected residential builder that has built an outstanding reputation for craftsmanship, exceptional customer service and delivering bespoke homes of the highest standard. With a strong pipeline of upcoming projects and continued growth, they're looking to add an organised and proactive Contract Administrator to their close knit team. This is a fantastic opportunity to join a business where quality is prioritised over volume and your contribution will play a key role in the successful delivery of each project.
The Role
Working closely with the Construction and Estimating teams, you'll play a key role in the administration of custom residential projects from contract preparation through to construction handover. You'll be responsible for managing contracts, coordinating planning and infrastructure requirements, liaising with councils and service authorities, and ensuring every project is set up for success.
This is an excellent opportunity for someone with residential building administration experience who enjoys working in a collaborative workplace and takes pride in delivering a seamless client experience.
Responsibilities
Prepare HIA building contracts and supporting documentation




Coordinate planning permits and infrastructure approvals
Liaise with councils, service authorities and external consultants
Process variations and contract amendments
Coordinate permits, approvals and compliance documentation
Maintain accurate project files and construction documentation
Support the Construction and Estimating teams throughout project delivery
Liaise with clients, suppliers, trades and internal stakeholders
Monitor project timelines and key milestones
Ensure all documentation is accurate, compliant and completed within required timeframes
About You
Previous experience in a Building Administrator, Contract Administrator or similar role within residential construction
Demonstrated planning and infrastructure experience within residential building
Experience working for a custom, architectural or volume home builder
Strong understanding of HIA contracts and compliance
Confident liaising with councils, service authorities and external consultants
Excellent organisational skills with attention to detail
Ability to manage multiple projects and competing priorities
What's on Offer
Join a highly regarded custom home builder with an excellent reputation across Geelong and the Surf Coast
Work on high quality residential projects from start to finish
Supportive, collaborative and close knit team culture
Long term career progression with a growing business
Competitive salary package based on experience
Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.
*You will only be contacted if you are shortlisted.
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📌 Contract Administrator (Victoria)
🏢 Woods
📍 Victoria