Department of Transport & Planning Victoria – Melbourne VIC
We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria's transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.
We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.
About the role
The Executive Assistant provides high-level executive and administrative support to the Deputy Secretary, ensuring effective communication, stakeholder coordination and smooth day-to-day operations. The role manages confidential correspondence, proactive diary and scheduling, information flow, and engagement activities while building strong relationships across internal and external stakeholders.
The position also maintains communication channels, coordinates approvals, supports collaboration across teams, and drives continuous improvement to enhance efficiency and service delivery. Success in the role requires excellent organisation, attention to detail, strong interpersonal skills, sound judgement, and the ability to work independently in a fast-paced, dynamic environment.
What we're looking for (Selection Criteria)
You'resomeone who:
Builds and maintains strong stakeholder relationships by understanding needs, fostering collaboration, and delivering positive outcomes.
Drives continuous improvement by identifying opportunities to streamline processes, improve systems, and enhance service delivery.
Applies critical thinking and systems thinking to analyse complex issues, solve problems, and make informed decisions that consider broader organisational impacts.
Effectively plans, coordinates and delivers work, monitoring progress and adapting priorities to achieve agreed outcomes.




Thrives in a collaborative and changing environment, embracing recent ways of working, supporting others through change, and promoting knowledge sharing across teams.
Qualifications and experience
You'llbring:
Demonstrated experience in coordination, stakeholder engagement or executive support within a complex environment (mandatory).
Proficiency in Microsoft 365, including Outlook calendar management, Teams meetings and webinars, and SharePoint pages and libraries, with strong written communication skills and attention to detail (mandatory).
An understanding of parliamentary and government processes (desirable).
Pre-employment checks and employment conditions
Relevant pre-employment screening and reference checks will berequired.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Applications on Wednesday, 19th August
****.
For further information about the role, please contact
Paula McDonald, Senior Advisor ******.
Redeployees
If you are a VPS redeployee, please state this in your cover letter and include your case manager's contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.
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📌 Executive Assistant (Melbourne)
🏢 Department Of Transport
📍 Melbourne