Join a modern, technology-driven business
J&M; Admin Services is seeking an organised and motivated Administration Assistant to join our growing team.
This is a newly created role supporting TechniGroup Australia, a specialist contractor delivering services across construction, property, infrastructure and government sectors throughout NSW and the ACT.
This position sits at the centre of our business, working alongside our executive and operational teams to help keep projects, people and systems running efficiently. No two days are the same, making it an ideal opportunity for someone who enjoys variety, responsibility and learning new skills.
About the Role
This is far more than a traditional administration position.
Working across multiple business functions, you'll provide administrative and commercial support to our leadership team while helping maintain the high standards our clients expect.
You will assist across:
Sales administration and customer support
Project and contract administration
Scheduling and resource coordination
Human Resources administration
Compliance and document control
Executive and secretarial support
General business administration
You'll become an important part of our technology-first workplace, using modern business systems and Microsoft 365 to improve efficiency and support our operations.
Key Responsibilities
Provide administrative support to executives and managers.
Prepare, edit and format professional reports, correspondence, proposals and business documentation.
Transcribe meetings, recordings and notes into accurate, polished documents.




Coordinate calendars, meetings, appointments and travel arrangements.
Assist with project documentation, contracts and compliance records.
Maintain accurate electronic filing systems and business records.
Support scheduling of staff, resources and operational activities.
Monitor workflows and follow up outstanding actions.
Assist with data entry, reporting and system administration across multiple business platforms.
Liaise professionally with clients, suppliers and internal teams.
Identify opportunities to improve administrative processes and business systems.
About You
We're looking for someone who enjoys technology, is highly organised and takes pride in producing quality work.
You'll ideally have:
Previous experience in an administration, executive assistant, personal assistant or office coordination role.
Excellent written communication with outstanding spelling, grammar and attention to detail.
The ability to accurately transcribe meetings, conversations and recordings into professional documents.
Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint.
Confidence learning and using modern business software and cloud-based systems.




Excellent organisational and time management skills.
The ability to manage multiple priorities while meeting deadlines.
A professional and confident communication style.
Initiative and the ability to work independently while supporting a wider team.
A continuous improvement mindset and genuine interest in technology and AI tools.
Technology We Use
We're a highly digital business and are looking for someone who enjoys working with technology.
Experience with, or the willingness to learn:
Microsoft 365
Microsoft Teams
SharePoint + OneDrive
AI tools such as Microsoft Copilot and ChatGPT
WorkflowMax or similar job management software
If you're the type of person who enjoys finding smarter ways to work using technology, you'll fit right in.
Why Join Us?
Newly created role with genuine career growth.
Exposure to every area of the business.
Supportive leadership team with mentoring.
Modern technology and AI-focused workplace.
Opportunity to build valuable commercial and operational skills.
Stable, growing Australian business with diverse projects.
Full-time permanent position.
Career development
This role has been created with long-term development in mind.
As you grow your skills, you'll have opportunities to take on greater responsibility across operations, commercial administration, project coordination and executive support. We actively invest in our people through mentoring, training and exposure to modern business systems and emerging technologies.
#J-*****-Ljbffr

📌 Administration Officer (Dubbo)
🏢 TechniGroup Australia
📍 Dubbo