We are looking to fill our 2nd Part time Reception & Administration Assistant Role which is based in our Cheltenham Head Office and work closely with our Service and Accounts team as well as being the first point of contact for the business.
Hours of work
Tuesday and Friday : 8am to 5pm with an hour for lunch.
Monday Wednesday and Thursday 8am to 12 pm
Note : Be available for Possible additional hours when either role is on Leave.
Our Company
AC Goulding specialises in air conditioning, preventative and essential ventilation services maintenance programmes and breakdown response. We have clients in every corner of Metropolitan Melbourne and beyond. With over 30 years experience our family owned business has projects ranging from commercial offices, warehouse spaces and auditoriums to large multi level apartment complexes.
Typical Daily Tasks
Answering all phone calls and responding to email enquiries in a prompt & professional
manner
Recording & forwarding accurate messages
Assisting Accounts Dept e.g. Purchase Orders and Debt recovery
Assisting Service Dept e.g. Maintaining service schedule and bookings
Working closely with the Service Coordinator and Manager to maintain Service Coordinator processes.
Booking and receiving deliveries from Couriers. Marking inwards deliveries
General administration assistance i.e. copying, filing, typing, shredding, emailing customers as requested etc
Management and purchase of Office Supplies and Stationery
Basic stock control (recording in and out)
Maintaining a tidy, clean and professional reception area
Be open to some Occasional Fork Lift driving
Valuable understanding of where Mebourne suburbs are
Required Skills and Responsibilities
Ability to Maintain a service schedule and bookings
Ability to multi-task, prioritise and work to deadlines
Intermediate level of MS Office (particularly Excel)
Confident personality not afraid to deal with confrontation
Ability to follow through problems to resolution
Willingness to learn on the job
Trustworthy, reliable, loyal and able to manage time effectively.
Desirable Position Requirements
Basic Accounts experience e.g MYOB
Basic experience with Job Scheduling software e.g. Aroflo
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