Executive Assistant, Disputes and Investigations
About Gilbert + Tobin (G+T)
Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today's increasingly complex world.
We are purpose-built for our clients' most complex work - across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.
Our open, merit-based culture attracts and inspires the best legal talent. Founded in ****, G+T's journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.
We remain as determined as ever to be the best it's possible to be
About the role
Join our Disputes and Investigations team as an Executive Assistant, working closely with two Partners and team of lawyers in a high-performing and supportive environment.The team resolves complex disputes for mining, energy and infrastructure clients, and advises on critical land access issues such as nativetitle, environment and planning. It is a foremost advisor on corporate restructuring matters, disputes over high-value private trusts, and regulatory investigations.
The day-to-day responsibilities in the role include:
Diary and email management
Monthly billing and accounts reporting/management
Document and file management of multiple files
Liaising with clients and other parties
Attending to e-filing processes
Organising travel, flights and accommodation




Ad hoc administration duties
About You
3 plus years' experience as an Executive Assistant/Legal Secretary in a law firm
Reliable and thorough, with an eye for detail and ability to identify and correct errors in billing and documentation
Strong organisational skills, with the ability to manage complex schedules effectively
Comfortable following and maintaining effective administrative procedures and document management systems; ensures documents are filed consistently and accessibly
Solid communication and interpersonal skills, and confident engaging with senior stakeholders
Brings a proactive, can-do attitude and takes initiative in supporting team needs
Comfortable using Microsoft Office or similar software
What we will offer you
Gilbert + Tobin will offer you a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks' paid parental leave, additional annual leave, subsidised gym membership, 'end of trip facilities', exclusive retail discounts, social events, and much more, which you can view here:
Our Perth office is located in Brookfield Place, the city's most prestigious commercial precinct. Among many other benefits, we provide complimentary breakfast on Mondays, and lunches on Tuesdays and Thursdays for our people. We value the contributions that our people make to our ongoing diversity, equity, and inclusion initiatives, and there are many opportunities for engagement across all practice areas of the Perth office through various team-building initiatives and cross-practice collaboration.
We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.
#J-*****-Ljbffr

📌 Executive Assistant, Disputes And Investigations (Melbourne)
🏢 Gilbert + Tobin Lawyers
📍 Melbourne