We are seeking an experienced Executive Assistant to provide dedicated support to the Business Operations Director.
This is a trusted and wide-ranging role focused on executive support to tasks relating to business operations, investments, finance, IT systems and improvements. Working closely with the Business Operations Director, you will help manage their schedule, communications, priorities and day-to-day tasks, enabling them to focus on leadership and business operations.
This role is designed to support the Business Operations Director and complements our existing administration team by providing executive support which is distinct to project administration or accounts.
This position offers flexibility for the right candidate and may be offered on either a part-time or full-time basis.
Key Responsibilities
Monitor emails, correspondence and follow-up actions, ensuring priorities are identified and progressed.
Coordinate and track priorities, deadlines and action items, driving tasks through to completion.
Prepare reports, presentations, meeting agendas, minutes and other executive documentation.
Maintain confidential records, files and business information.
Assist with financial administration relating to investments and other business matters using Xero and Microsoft 365.
Identify opportunities to improve systems, workflows and business processes, and assist with implementing practical improvements.




Liaise professionally with staff, clients, suppliers and external advisers to coordinate information and ensure actions are completed.
Coordinate marketing and business promotion activities, including maintaining company profiles, capability statements, website content, social media updates and promotional material.
Assist with recruitment activities, including preparing job advertisements, coordinating interviews, liaising with candidates and supporting onboarding processes.
Provide executive and administrative support for strategic initiatives, special projects and other business priorities as required.
What We're Looking For
Proven experience as an Executive Assistant, or similar role
Strong organisational and time management skills
Excellent written and verbal communication skills
High attention to detail and ability to manage competing priorities
Strong working knowledge of Microsoft 365
Experience using Xero and confidence working with financial information
Ability to work independently, exercise initiative, and maintain confidentiality
Professional, proactive, and personable approach
What We Offer
Flexible working arrangements
Competitive remuneration based on experience
Diverse and interesting work in a professional environment
Supportive team culture and long-term career opportunity
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