For over 30 years, we've been delivering award-winning fitout, refurbishment and construction projects across Australia's Eastern Seaboard. As a privately owned business, we've built a reputation for quality, collaboration and long-term client relationships across a diverse range of sectors, including Health, Education, Government and Commercial.
Due to continued growth, we're seeking an enthusiastic and organised Office Manager / Executive Assistant to join our Melbourne team.
This is an exciting opportunity to play a key role in supporting our Victorian team, ensuring the smooth day-to-day operation of the office while building your career within a business that genuinely values its people.
Why Join INTREC?
Join an award-winning, privately owned construction business with over 30 years of success
Genuine career progression opportunities within a growing national company
Flexible and supportive culture that values work-life balance
Tailored learning and development plans, plus a $2,000 annual external training allowance (post-probation)
$6,000 Employee Referral Bonus
Monthly Lunch & Learns to expand your industry knowledge
Access to our Employee Wellbeing Assistance Program, including health and wellness support
Opportunities to attend property and construction networking events
Free on-site parking and access to novated leasing
About the Role
As the Office Manager / Executive Assistant, you'll play an important role in keeping the office running smoothly while providing day-to-day support to the General Manager and wider Victorian team.
Your responsibilities will include:




Providing day-to-day administrative support to the General Manager
Managing calendars, scheduling meetings and coordinating appointments
Supporting the leadership team in maintaining our client relationship management (CRM) system
Assisting with HR administration, including onboarding and offboarding employees
Managing office operations, including ordering office supplies, organising catering, setting up meeting rooms and maintaining a professional office environment
Providing basic IT support, including phones, meeting room technology and liaising with the IT Helpdesk when required
Supporting internal wellbeing initiatives, company events and team engagement activities
Assisting with general administration and ad hoc tasks as required
What We're Looking For
Previous experience in an Office Manager, Executive Assistant, Administration or similar support role
Experience within the construction industry is highly desirable but not essential
Excellent organisational and time management skills with the ability to juggle multiple priorities
Strong written and verbal communication skills
High attention to detail and a proactive, can-do attitude
Solid IT skills, including Microsoft Office and Adobe Suite
A positive attitude, team spirit and willingness to learn and grow
If you're looking to join a supportive, people-focused business where you'll have the opportunity to make a real impact while continuing to develop your career, we'd love to hear from you.
Note to recruitment agencies:
INTREC partners with preferred suppliers and does not accept unsolicited resumes.
#J-*****-Ljbffr

📌 Office Manager / Executive Assistant – Vic (Melbourne)
🏢 Intrec Management
📍 Melbourne