We're looking for an Executive Assistant to support the Chief Operating Officer of a well-known property landlord.
In this part‐time role, you'll assist with coordinating lease documents, managing legal paperwork, and tracking important deadlines. You'll also provide administrative support to department heads and the board.
Duties:
Coordinate lease and legal documentation, ensuring accuracy and timely completion
Manage critical dates and deadlines for leasing and operational activities
Serve as a liaison between the COO, department heads, and the board
Prepare reports, agendas, and meeting minutes
Provide high‐level admin support, including managing the COO's calendar, travel, and communications
Maintain confidential records and assist with ad hoc projects
Skills and Experience:
Experience as an Executive Assistant,



Legal Secretary or in a similar admin role
Strong organisational skills and the ability to manage multiple priorities
Attention to detail, particularly with legal documents
Proactive, skilled, and able to handle tasks independently
Proficiency in Microsoft Office and document management systems.
A background in property, shopping centres, or legal environments is highly regarded
Work with a trusted retail property landord
Excellent professional growth opportunity
All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.
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📌 Executive Assistant - Part-Time (Brisbane)
🏢 Iconic Recruit
📍 Brisbane