We are currently seeking a
highly organised Project Coordinator
to support a busy team of Project Managers delivering works across multiple sites. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating projects, managing documentation, and ensuring smooth project delivery from start to finish.
This role requires a proactive and detail-oriented individual who can juggle multiple tasks, communicate effectively with internal teams and clients, and maintain accurate project records.
Key Responsibilities
Coordinate
travel arrangements
for Project Managers and site teams within project budgets and manage travel expenditure records.
Accurately
record and track monthly project revenue
.
Coordinate
weekly project meetings
, including preparation of documentation and meeting materials.
Manage
client invoicing
in line with agreed payment terms and schedules.
Process
credit card payments for equipment hire and material purchases
and liaise with Accounts.
Perform
accurate data entry
of supplier receipts into relevant project systems.
Coordinate
equipment hire and delivery
to ensure project timelines are met.
Prepare and coordinate
site documentation for shopping centres and project locations
.
Manage
site inductions
for staff and subcontractors.
Prepare and maintain
site safety documentation and site folders
.
Manage project workflows from
project conversion through to closure
within internal systems.
Maintain
subcontractor insurances and licences
records.
Proofread client quotes
prior to submission.




Assist with
tender submissions
and supporting documentation.
Support
new client onboarding and project setup
.
Prepare
Minor Works and Commercial Works contracts
.
Provide
administrative and coordination support to Project Managers
to ensure successful project outcomes.
Collaborate with internal teams to ensure
smooth project handovers and budget alignment
.
About You
To be successful in this role you will have:
Previous experience in a
Project Coordinator, Project Administrator, or similar role
Strong
administration and data entry skills
with high attention to detail
Excellent
organisation and time management skills
Ability to
multi-task and prioritise competing deadlines
Strong
communication skills
and ability to work with internal teams and subcontractors
Ability to
work independently and take initiative
while maintaining high standards
Experience with
project documentation, invoicing, and subcontractor coordination
(desirable)
A positive attitude and strong
teamwork ethic
Requirements
Must have full Australian working rights (Permanent Residency or Citizenship).
Strong computer skills and experience working with project or business systems.
What's on Offer
Competitive salary
$70,000 - $80,000 + Super
Stable
full-time opportunity
Supportive team environment
Opportunity to develop your
project coordination skills
If you are a motivated and organised qualified looking to grow your career in project coordination, we would love to hear from you.
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📌 Project Coordinator (Melbourne)
🏢 National Workforce
📍 Melbourne