We are looking for a reliable, highly organised and discreet Mandarin-speaking Administrative Assistant to support a busy company Director with day-to-day administration, local appointments, personal arrangements, errands, information management and simple business coordination.
This role is suitable for someone who is familiar with Sydney's local lifestyle and services, communicates confidently in English, and can also communicate smoothly in Mandarin.
This is a part-time role, approximately 2-3 days per week or around ***** hours per week. Working days and hours can be discussed based on mutual availability and business needs.
Key Responsibilities
Assist with day-to-day administration, scheduling, reminders, appointments and follow-up tasks.
Help arrange local appointments, bookings, document pick-up/drop-off, shopping, phone confirmations and simple errands around Sydney.
Organise emails, messages, documents, invoices, receipts, contracts, quotations and other daily records.
Communicate clearly in Mandarin with the Director, family members and relevant contacts when needed.
Assist with simple business coordination, including store-related follow-up, supplier communication, shopping centre/property coordination, information collection and task tracking.
Arrange travel, restaurant bookings, repairs, medical or lifestyle appointments and other day-to-day arrangements as required.
Record, remind and follow up on important matters to ensure tasks are completed properly and nothing is missed.
Requirements
Highly fluent English with strong local-level communication skills. You must be able to independently and naturally handle phone calls, emails, appointments, service coordination,



complaint follow-up and supplier communication in Australia.
Fluent Mandarin is required, with the ability to communicate clearly and smoothly with the Director and relevant family members.
Strong knowledge of Sydney's local lifestyle and services, including shopping, transport, banks, post offices, medical appointments, government services, shopping centres and local service providers.
Highly organised, detail-oriented and able to proactively remind, follow up and complete tasks without needing constant instruction.
Mature, reliable, stable and professional, with a strong sense of service and appropriate boundaries.
Strong confidentiality awareness, with the ability to handle personal information, family arrangements and company-related information with discretion.
Comfortable handling a wide range of practical tasks, including bookings, errands, organising, communication, confirmations and follow-ups.
Previous experience as an Administrative Assistant, Personal Assistant, Family Office Assistant, Concierge, Customer Service Assistant, Local Coordinator, Retail Operations Assistant or similar role is preferred.
Australian driver licence preferred. Own car preferred but not essential.
Please Note
This is not a nanny, housekeeping, childcare or cleaning role. The position does not involve cooking, household cleaning, caring for family members or regular school pick-up/drop-off duties.
Personal Attributes
We are looking for someone who is reliable, discreet, careful, proactive and patient.
The ideal candidate can handle small details properly, organise complex matters clearly, and provide steady, efficient and skilled support to a busy business owner.
Salary
depending on experience, capability and suitability.
#J-*****-Ljbffr

📌 Mandarin-Speaking Administrative Assistant (Sydney)
🏢 Fast Fashion
📍 Sydney