Employee TypePart Time
Contact information
Contact Phone**********
Contact ******
Description
Administration Officer
The Administration Officer is responsible for providing high-level administrative and clerical support to ensure the smooth operation of the Aeralife Watergardens. This role plays a critical part in ensuring compliance, efficient resident admissions, and effective communication between staff, residents, families, and external stakeholders.
AtAeralifeWatergardens,you'llbe part of ateam that enables asecure and connected community. The homefeaturesa cinema, library, and alfresco barbecue areasfor residents and families to enjoy. Our prime location offers the convenience of shopping, dining, and enjoying leisure activities like movies and coffee outings together. Join us and work in an environment where you can contribute tocreatinga vibrant, engagingcommunityfor our residentswhilethriving ina supportive team atmosphere.
Benefits and Culture
Grow Your Own Staff Referral Program – earn rewards for referring quality candidates to join our team
Ongoing learning and professional development opportunities to support your career growth
A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
Employee Assistance Program (EAP) offering confidential wellbeing and counselling support for you and your immediate family
Salary packaging benefits to help maximise your take-home pay
Novated leasing and vehicle financing options
Discounted private health insurance
Exclusive employee discounts and lifestyle benefits including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program




Employee Reward and Recognition Programs that celebrate individual and team achievements
The Opportunity on Offer
The Administration Officer plays a key role in supporting the efficient and compliant operation of the aged care facility by delivering high-quality administrative and clerical services. This position is responsible for managing reception duties and enquiries, coordinating resident admissions and discharges, maintaining accurate records and data systems.
This is a part-time opportunity, with the potential to transition to a full-time position in the future based on organisational needs and the successful candidate's performance.
How you will make an Impact
Maintaining a friendly, helpful manner with consumers, visitors and other staff.
Proactively trying to resolve concerns, complaints or suggestions of consumers and family/visitors.
Complete all administrative tasks promptly with accuracy of detail.
Completing and maintaining ongoing scheduled routines.
Accurate administration of all cash transactions and POS machine.
Following established protocols and document control.
Word processing documents, reports and letters as required.
Assists with annual stock take and maintaining an up-to-date asset register
Complete all financial procedures promptly with accuracy of detail.
Ability to implement work with regard to all the Accreditation Standards.
About You




You are a detail-oriented and organised skilled with strong administrative skills and a commitment to providing high-quality support in an aged care setting. You communicate clearly, manage competing priorities efficiently, and thrive in a team-oriented, culturally sensitive setting.
Requirements
Knowledge and experience in office procedures
Advanced computer and word processing skills
Qualifications/experience required as per Management's discretion depending on the tasks/responsibilities involved.
NDIS Workers Screening Check
Current Covid-19 Vaccinations (highly recommended)
The successful candidate will be required to supply proof of work rights and National Disability Worker Screening Check.
Due to high volume of candidates, only shortlisted applicants will be contacted.
About Us
As a proudly Australian and independently owned provider with over 20 years of experience, Aeralife specialise in premium residential aged care. Our mission is to enable a safe, nurturing community that delights our diverse residents, families, and staff.
With homes across Victoria and New South Wales, Aeralife communities are a shining example of our innovative and holistic approach to aged care. Our dedicated teams, driven by passion and empathy, are committed to creating deep connections with residents, ensuring a meaningful approach to caregiving.
At Aeralife, we create a place of joy, purpose, and connection for our residents, families, and staff. Guided by our core values – Passion, Innovation, Empathy, and Respect – we strive to create an environment where both residents and team members thrive.
Join us in shaping a new era of care and making a real difference in the lives of those we serve.
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📌 Administration Officer (Melbourne)
🏢 Aeralife
📍 Melbourne