Job Type: Contract position | Casual position
Job Description
MedicalJobsAustralia.com Monash Health exists to reimagine care, so that people can live their best lives. We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience. As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.
Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network. Are you currently part of the team at Monash Health?
Use your network login to access the Monash Health Careers portal and discover all the job opportunities open to you, to support growing your career within the organisation. To see first‐hand what our colleagues think about working here, take a look at the following short videos monashhealth.org-careers. About
About Us
Us Scanning Centre is based at Kingston. We had amalgamated Dandenong, Clayton and Casey Medical Records department in ****.
Our Team processes documents from Sandringham, Victorian Heart Hospital, Clayton, Dandenong, Casey, all Mental Health-Community sites and SECASA. Our Team operates with over 60 EFT, we have 5 Team Leaders overseeing their own direct reports under different portfolios and 2 Trainer and Auditors. We work alongside Clinical Support Services that manages digital uploads.
We collect, prep and scan medical records 7 days a week, 365 days in a year. We prep and scan over 400,000 pages a month whilst ensuring quality standards against the PROV guidelines are below 1.2% error rate. Our department oversees various operations such as Double UR's, Research, Screening OP referrals, Release of Information (after hours) and electronic uploads.




This department has highly skilled staff who are able to process, audit, uphold data integrity with high standards.
About the Role
This role is part time and fixed term for a 6 month period.
This role is based in Kingston Centre, Melbourne, Victoria however you may be required to work at different sites such as Clayton, Dandenong or Sandringham.
Responsibilities
Prepping‐Sorting and assembling of sensitive, medical records documents for scanning within departmental KPI's
Follow business rules and policies and procedures
Understanding of the Health Records Act and Privacy Act
Scanning the paper medical record into an electronic format using the Kodak and Infomedix software systems in a timely and efficient manner.
Ability to use PAS Systems and EMR
Accurate entry of information into a variety of systems including iPM and SMR
Handling of incoming telephone calls and written requests from internal and external parties – After Hours for Release of Information
Management of inboxes
Tracking the location of all medical records that pass through the department, and those known to be located in other departments of the hospital.
Facilitate the timely, efficient and confidential transfer of medical records or health information to other departments and sites within Monash Health
Ad Hoc request from Team Leaders and Management
Prepping and Scanning against KPI's
Printing leader sheets
Filtering documents
Collection of documents from different sites and wards
Ensuring confidentiality protocols are met with transport of medical records




Reporting statistics and data to management
Ability to work and travel across sites
Have an understanding of Record Management
Be involved in training
Answering calls from internal and external stakeholders
Handling calls such as ROI, Research and patients
About You
Being a team player
Honest and Transparent
Enjoys challenges
Works well under pressure
Can adapt to constant changes
Respectable communication skills
Well mannered and well presented as you will be walking around wards and collecting notes
Experience in managing a team including performance reviews and conflict resolution
Learning on the spot
Attitude of learning new things, taking on a challenges and a can do attitude
Background in Health Information Services or hospital setting
Desirable: Experience in working in a health information services department
Employee Benefits
Salary packaging to optimise your take home pay
On site subsidised staff parking
Our Culture and Values
At Monash Health, our people are at the heart of everything we do.
Our culture is inclusive, supportive and future‐focused, underpinned by clear values and a commitment to continuous improvement. Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence. You'll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.
We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.
We recognise the value of equal employment chance. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.
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📌 Heath Records Clerk - Fixed Term (Melbourne)
🏢 Medicaljobsaustralia
📍 Melbourne