Melbourne CBD Based, there is a requirement for 1 day per week on-site in the Western Suburbs (10 kms from CBD).
The role of Document Controller / Project Assistant is situated within our client's small project team, which is managing 3 projects for 1 major Customer. It involves the construction, maintenance, and operation of critical infrastructure. The position exists to ensure rigorous document control, data accuracy, and project administration support across major infrastructure projects. It contributes to the broader change initiatives by enabling transparent, compliant, and well-managed project workflows vital for successful delivery and regulatory adherence.
About the Role
Manage and support project documentation activities, including version control, archiving, and document retrieval
Support project teams with updates to project registers, including variations, drawings, RFI, and issue logs
Coordinate documentation requests and transmission, ensuring alignment with project governance standards and data systems such as Vault, Aconex, and Salesforce
Assist in preparing project reports, quality audits, and documentation for tendering and contract purposes
Train personnel on document control procedures and tools,



maintaining internal registers and compliance standards
Liaise with stakeholders to obtain schedule updates and maintain data integrity across project systems
About You
Experience in document management within project or engineering environments
Solid understanding of project administration, control frameworks, and compliance standards
Familiarity with systems including Aconex, MS Suite, MS Excel as well as SharePoint and ideally, SAP
Experience working in the energy or infrastructure sectors is advantageous
Excellent communication skills, with a proactive approach to stakeholder engagement
Tertiary qualification in Business, Engineering, or Contract Management is a plus
Demonstrates adaptability, strong organisational skills, and meticulous attention to data accuracy
Why Join
Contribute to vital infrastructure projects that support Victoria
Collaborate within a team committed to high standards and continuous improvement
Opportunities to develop skills in project controls, data management, and stakeholder coordination
Hybrid working arrangements available
Work Rights
You must have full Australian working rights.
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📌 Document Controller / Project Assistant (Melbourne)
🏢 Emmbr
📍 Melbourne