Reporting to the Property Management Team, an exciting opportunity has become available for a Property Lease Administrator to join Harli and Harpa. This is a
part-time position
based in
Hawthorn, VIC ****
.
As Property Lease Administrator, you will play a crucial role in supporting the efficient management and administration of our commercial property lease portfolio. This position is essential to ensuring compliance with lease agreements, maintaining accurate records, and providing exceptional service to both landlords and tenants. You will be responsible for coordinating lease-related activities and ensuring all documentation is processed accurately and on time.
Key responsibilities
Administering lease agreements, including processing lease renewals, amendments and terminations
Maintaining comprehensive and accurate lease records and lease administration databases
Coordinating rent reviews and preparing supporting documentation for lease variations
Processing invoices, rent payments and managing lease-related financial documentation
Preparing lease compliance reports and ensuring adherence to lease terms and conditions
Maintain accurate lease records, correspondence and supporting documentation.
Track critical lease dates including commencements, expiries, options, rent reviews, renewals, fitout contribution invoicing obligations and notice periods
Co-ordinate bank guarantee documents for landlords
Ensure lease data is entered and maintained accurately in lease management (Lease Eagle), and financial reporting system
Coordinate document execution, filing and version control in accordance with internal governance requirements
Review lease agreements, amendments, renewals, variations and terminations for completeness and accuracy
Monitoring lease expiry dates and providing timely reminders for renewals and important deadlines
Providing administrative support to the property management team as required
What we're looking for




Proven experience in property lease administration or a similar administrative role within commercial property management
Strong proficiency in Microsoft Office applications, particularly Excel and Word
Experience with property management software and database system Lease Eagle
Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously
Keen attention to detail and accuracy when processing documentation and maintaining records
Strong written and verbal communication skills for liaising with various stakeholders
Knowledge of commercial lease agreements and lease administration processes
Ability to work independently and as part of a cooperative team
Professional approach and commitment to providing high-quality customer service
Familiarity with commercial property management practices and standards
What we offer
Flexible part-time working arrangements suited to your availability
Competitive remuneration package
Ongoing professional development and training opportunities within the property management sector
Collaborative and supportive team environment
Exposure to diverse commercial property portfolios and industry best practices
Opportunities to develop expertise in property lease administration
Supportive workplace culture that values employee contributions and wellbeing
Generous product allowance every quarter
About us
Harli and Harpa is a respected player in the commercial real estate and property management sector. We specialise in commercial sales, leasing and property management services, supporting property owners and tenants across Victoria. Our team is dedicated to delivering qualified, efficient and client-focused solutions in the competitive commercial property market. We pride ourselves on our expertise, attention to detail and commitment to maintaining strong relationships with our clients. We are committed to fostering a collaborative workplace where our team members can develop their skills and contribute meaningfully to the success of our business.
#J-*****-Ljbffr

📌 Property Lease Administrator (Melbourne)
🏢 HARLI + HARPA
📍 Melbourne