Executive & Office Operations Coordinator
Deluxe Tech International (DTI) specialises in the sourcing, development and manufacture of quality women's, men's and children's footwear. We partner with leading retailers and brands across Australia, New Zealand and internationally, working closely with our experienced China-based team to deliver innovative products from concept through to production.
We're a established business that values teamwork, innovation and delivering exceptional service to our customers.
The Chance
We're looking for a highly organised and proactive Executive & Office Operations Coordinator to become the central support person within our business.
This is a diverse role providing high-level Executive Assistant support to the Directors while coordinating office administration, sample management and business support across the organisation.
You'll work closely with the Account Managers to ensure projects run efficiently and provide support to the Sales Manager where required.
Key Responsibilities
Executive Support
Manage the Directors' diaries and calendars
Coordinate domestic and international travel
Organise meetings, agendas and board papers
Prepare presentations, reports and business documentation
Manage confidential correspondence and administration
Coordinate follow-up actions and assist with business projects
Provide confidential executive support across a range of business initiatives
Office Coordination
Coordinate day-to-day office administration
Manage office supplies, facilities and service providers
Maintain the showroom and sample library
Coordinate freight and courier bookings
Assist with improving office systems and processes
Sample & Product Coordination




Manage footwear samples from receipt through to dispatch
Liaise with the China office regarding sample requirements and approvals
Assist with customer presentations and seasonal launches
Support the Account Manager with customer administration and product coordination
Business Support
Provide support to the Sales Manager where required
Support the Directors across key business initiatives
Assist the wider team during seasonal peaks
Provide general administration across the business
About You
You'll be organised, proactive and enjoy working in a fast-paced environment where no two days are the same.
You'll also have:
3+ years experience as an Executive Assistant, Office Coordinator, Office Manager or in a similar administration role
Outstanding organisational skills and attention to detail
Excellent communication and interpersonal skills
The ability to prioritise competing deadlines
A professional, discreet and confidential approach
Experience in footwear or fashion is highly regarded; however, we're equally interested in candidates from related industries who have a positive attitude and are quick learners.
Mandarin language skills are advantageous but not essential.
Australian Drivers licence is a bonus.
Why Join Us?
Join a friendly and supportive team where your contribution is valued
Enjoy a varied role with genuine responsibility and autonomy
Work with leading Australian and international retailers
Career development opportunities within a growing business
Potential international travel opportunities
If you're looking for a role where you can make a genuine impact, enjoy variety and work in a collaborative environment, we'd love to hear from you.
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📌 Executive & Office Operations Coordinator (Melbourne)
🏢 Reid Advisory
📍 Melbourne