Macquarie Grammar School, an independent secondary school located in the heart of Sydney's CBD, is seeking a detail-oriented and reliable School Accounts Officer to join our finance and administrative team. This role suits someone who is organised, proactive, and experienced in school financial and administrative operations.
About the Role
The School Accounts Officer is responsible for managing the school's financial transactions, supporting audit and compliance activities, and contributing to general campus administration. The role involves communication with internal staff, international students, parents, auditors, the ATO, and third-party service providers.
Key Responsibilities
Accounts Payable & Accounts Receivable (Primary Focus)
Process and manage Accounts Payable, including supplier invoices, payments, and reconciliation
Manage Accounts Receivable, including issuing invoices, receipting, processing fee payments, and following up outstanding accounts
Maintain accurate, up-to-date financial records for both AP and AR
Financial & Administrative Duties
Perform bank reconciliations and maintain financial documentation
Assist with payroll processing and superannuation administration
Manage student billing, refunds, and financial queries
Support budget preparation and internal management reporting
Assist external auditors with preparing documentation and responding to queries
Liaise with the ATO on BAS, PAYG, superannuation,



and compliance matters
Manage third-party contracts, including service providers and vendor agreements
Support general school and campus administrative operations as needed
Communicate professionally with staff, parents, students, contractors, and external stakeholders
Essential Criteria
Demonstrated experience in accounts payable and accounts receivable
Proficiency in Xero including invoicing, reconciliation, and reporting
Robust attention to detail, accuracy, and organisational ability
Proficiency with Microsoft Excel and general office software
Ability to maintain confidentiality and exercise sound judgement
Experience supporting external audit processes
Experience liaising with the ATO on compliance and taxation matters
Experience with third-party contract management and vendor coordination
Strong communication and interpersonal skills
Desirable Criteria
Chinese-speaking (Mandarin or Cantonese preferred) and fluent in English
Knowledge of high school accounts, billing procedures, and school operations
Experience working with international students and families
Understanding of the ESOS Act, CRICOS requirements, and NESA compliance frameworks
Experience or understanding of school campus management operations
Previous experience in a school or education environment
Familiarity with government reporting processes
Email to ******
#J-*****-Ljbffr

📌 School Accounts Officer (Part Time) (Sydney)
🏢 Macquarie Grammar School
📍 Sydney