Executive Coordinator/ Assistant
Sydney | Full time | Hybrid
We're looking for a highly organised
Executive Coordinator/Assistant
to support the COO office and senior leadership team, ensuring seamless day-to-day operations and enabling focus on strategic priorities.
We're looking for someone who can operate at pace, execute without hand-holding.
You're organised, proactive, and not afraid to follow things through to completion. You bring structure, stay across the detail, and keep things moving.
What you'll do
Provide high-level administrative and operational support to the COO and Executive Manager
Manage complex calendars, travel arrangements, meetings, and logistics
Prepare briefings, presentations, reports, and executive communications
Act as a key coordination point across the Senior Leadership Team and head office functions
Capture meeting outcomes, track actions, and ensure clear follow-through
Compile and maintain data, dashboards, and reports to support decision-making
Maintain organised documentation, trackers, and filing systems
Coordinate cross-functional projects, tracking progress and chasing updates
Liaise with internal stakeholders and external partners to ensure timelines and deliverables are met
What you bring
2+ years' experience as an Executive Coordinator/Assistant in a fast-paced environment (retail highly regarded)
Strong understanding of retail operations and business dynamics




Exceptional organisational skills with the ability to manage competing priorities
High attention to detail and a proactive, solutions-focused mindset
Strong communication and stakeholder management skills across all levels
Advanced capability in Microsoft Office (Excel, PowerPoint, Outlook, Word)
Experience with reporting, data analysis, and tracking tools (e.g. Excel, Power BI)
High level of professionalism, discretion, and confidentiality
Fluency in Chinese highly desirable
What's on offer
Work closely with senior leadership and gain exposure to strategic decision-making
Play a critical role in enabling business performance and operational excellence
Be part of a fast-growing, high-energy retail organisation
Opportunity for growth and development within the business
Collaborative and supportive head office environment
What you bring
Experience in retail operations, ideally with time spent in-store environments
Strong organisational and prioritisation skills in fast-paced settings
Proven ability to manage multiple projects and stakeholders simultaneously
High attention to detail with a process improvement mindset
Confident communicator with strong stakeholder engagement skills
Intermediate to advanced Excel and data analysis capability
What's on offer
Join a fast-growing beauty brand shaping the Australian retail landscape
High-impact role in fast-growing retail business
Own structure, priorities, and execution at pace
#J-*****-Ljbffr

📌 Executive Coordinator/ Assistant (Sydney)
🏢 W Cosmetics
📍 Sydney