Supportive team with a genuine learning culture
Clear pathway into a Practice Manager role
Clinic-based, all-rounder position with real variety
About us
First Choice Allied Health is a registered NDIS provider and multidisciplinary clinic providing Occupational Therapy, Speech Pathology, as well as Psychology services. We're passionate about delivering high-quality, client-centred care and just as committed to building a supportive, collaborative team behind the scenes. As our clinic continues to grow, we're looking for someone who is excited to grow alongside us and build a long-term career.
The prospect
This is more than an admin role. We're seeking a proactive, reliable Assistant Practice Manager to become the engine room of our clinic — the person who keeps everything running smoothly and everyone moving in the same direction. Working closely with the Director and clinical team, you'll blend administration, team coordination, HR support and Personal Assistant (PA) responsibilities into one genuinely varied role. It's ideal for someone who loves bringing order to a busy environment, thrives on responsibility, and is looking for a clear pathway into practice management. For the right person, that next step is very much on the table.
What you'll be doing
Administration & operations — Provide day-to-day administrative support across the clinic, back up the reception and admin team when needed (calls, bookings, enquiries), and keep daily workflow running smoothly. You'll monitor and follow up tasks through to completion and help coordinate communication and workflow between administrations, therapists and management.
HR & recruitment support — Prepare employment contracts and onboarding documents (with guidance from management and our HR partner, Peninsula), coordinate interview scheduling and candidate communication, support onboarding of new staff, maintain HR records,



and help facilitate performance review processes.
Team coordination (local & remote) — Liaise with our team in Australia and Vietnam, coordinating updates and workflow across time zones. You'll make sure instructions, timelines and expectations are clear, follow up on progress, and **escalate** issues when needed.
Internal communication & process — Draft and send internal communications (company updates, process changes), support the rollout of clinic systems, policies and procedures, and help us continually improve how we work.
PA support to the Director — Provide direct support to the Director with scheduling, coordination and daily operational tasks, tracking action items and ensuring nothing slips through the cracks.
Marketing & event support — Help organise workshops (such as our ADHD workshops in Melbourne and Sydney), coordinating venue bookings, logistics, communication, and event follow-up.
Team support & culture — Be a key support person for our therapists and admin team, making sure people have what they need to do their best work, and championing a positive, collaborative environment.
About you
Essential:
Minimum 3 years' experience in health administration
Strong organisational and time-management skills
Ability to multitask, prioritise, and stay across the detail
Confidence to take initiative and work independently
Experience in an allied health
Exposure to HR processes or recruitment coordination
Experience supporting events or workshops
An interest in leadership and management
You're proactive and solution-focused, reliable and accountable, adaptable and eager to learn. You're a natural coordinator and communicator who brings a positive, team-first attitude to everything you do.
Why join us
You'll join a warm, collaborative team that genuinely invests in its people. You'll enjoy variety, real responsibility from day one, and a clearly defined pathway to step up into a Practice Manager role as you grow.
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📌 Assistant Practice Manager (Melbourne)
🏢 First Choice Allied Health
📍 Melbourne