Kleinfelder Australia is an environmental consulting firm providing professional and technical services for geotechnical engineering, land contamination and remediation, environmental planning and approvals, ecology, land management and rehabilitation.
With almost 100 staff operating across Australia, we deliver our projects with local and international experience. We are part of the global Kleinfelder Group, an environmental, engineering and science-based consulting firm, allowing us to utilise the experience of over 3,300 employees.
The Opportunity
We are seeking a proactive and detail-oriented Administration Assistant to join our Melbourne office, supporting our local operations and the broader national team. As part of our national administration support team, you will also contribute to wider business needs across Australia. This dynamic role offers variety, challenge, and the opportunity to grow your career within a collaborative and supportive environment.
Key Responsibilities
Provide high-quality administrative support across teams and offices.
Format and compile reports and proposals using templates and Adobe tools.
Maintain document control and ensure quality and accuracy in all outputs.
Coordinate office needs including stationery, couriers, inductions, events, amenities and facilities.
Manage reception duties with professionalism, discretion, and attention to detail.
Collaborate with and support various team members, including managers, project staff, and administrative colleagues, while effectively balancing competing priorities.
Contribute to process improvements and system efficiencies.
Provide administrative support to HR team and managers during the employee onboarding/offboarding/L&D;/inductions/medicals and other HR processes.
Provide support to HR/WHSQ/Finance/IT teams with day-to-day employee requirements.
Maintain and support tender and client portals.
What you will bring
Strong Microsoft Office and Adobe skills.




Minimum 3 years' experience in a fast-paced administrative role environment.
Excellent written communication and attention to detail.
Proven ability to manage multiple tasks and work collaboratively.
A positive, can-do attitude and willingness to take on new challenges.
Experience in general office, reception, project administration and ad hoc duties.
Certificate III in Business Administration (or above).
Experience in process management.
Experience working within a professional services office (setting/engineering etc).
Experience working with Deltek software program will be highly regarded.
What Kleinfelder can offer
As well as an excellent career development pathway, Kleinfelder offers many benefits to ensure your professional development & well-being; these include but are not limited to:
Highly competitive salaries and benefits*, such as;
Purchase extra annual leave per year,
Friendly and supportive team environment,
Flexible work arrangements available (e.g., hybrid working),
Paid overtime, (as per the Kleinfelder Overtime Policy),
Access to our health and wellness initiatives (e.g., Employee Assistance Program, Flu Shots),
Professional career and technical development programs incl, studyassistancewith external and internal learning,
Opportunities toparticipateinCorporate Social Responsibilities (volunteering, charity community support),
Service recognition and reward programs including bonuses,
Professional membership support.
Kleinfelder prides itself with being an equal opportunity employer where we value and celebrate diversity and inclusion. We encourage individuals from all cultural backgrounds including Aboriginal and Torres Strait Islanders to be part of our organisation and apply.
To be eligible for this position you must have unrestricted full legal work rights to work in Australia.
Kleinfelder will be managing this process and applications from third party recruiters will not be accepted.
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📌 Administration Assistant (Melbourne)
🏢 Kleinfelder
📍 Melbourne