Proasset Painting Maintenance – North Sydney NSW
Full time, Permanent
3d ago , from Illawarra Mercury Job Board
Pro-Asset Painting Maintenance is a well-established, family-owned commercial painting and asset maintenance business based in Sydney.
Since ****, we have built a reputation for delivering premium-quality painting, remedial, and difficult-access solutions across the government, educational, strata, and commercial sectors.
We take great pride in our structured project management systems, unwavering commitment to Work Health & Safety (WHS), and vibrant team culture.
As we continue to scale, we are seeking a highly organized, proactiveProject & Office Coordinatorto join our collaborative office environment in St Leonards.
About the Role
This is a highly agile, dual-functioning position that balancesProject Support (approx. 25 hours/week)withOffice & Financial Administration (approx. 15 hours/week).
You will act as the key integration point between our Account Managers, subcontractors, and clients to ensure precise documentation, efficient project workflows, and seamless financial record-keeping.
Reporting directly to the Office Manager / Business Manager, your core duties will include:
Project Support & Coordination:
Proposals & Tenders:Reviewing estimates from Account Managers and converting them into professional client proposals and tender responses.
Project Coordination:Assisting managers with job scheduling, sourcing third-party quotes (e.g., temporary fencing), and coordinating onsite subcontractors.
Governance & Compliance:Creating structured site files, generating Gantt charts, and completing mandatory WHS paperwork or risk registers.
Marketing & Client Liaison:Coordinating client queries, writing up visual case studies, and occasionally updating our social media platforms (LinkedIn, Facebook).




MYOB Data Entry:Maintaining accurate financial records and processing daily transactions.
Accounts Payable & Receivable:Verifying supplier invoices, scheduling payments, issuing client invoices, and actively following up on outstanding accounts.
Reconciliations & Costing:Executing bank and credit card reconciliations while allocating labor and materials to correct job numbers.
Payroll & Reporting:Supporting basic payroll processing and generating basic financial reports like Profit & Loss summaries.
Skills and Experience
To be successful in this role, you will bring a balanced mix of structural organization, sharp attention to detail, and a collaborative mindset.
Our Ideal Candidate Has:
Proven Experience:3–5 years of dedicated experience in office administration, bookkeeping, or project support.
Industry Background:Previous experience working within the construction, trades, or facilities maintenance sector is highly preferred.
Technical Savvy:High proficiency with Microsoft Office (specifically Excel) and experience utilizingMYOBor a similar ERP/accounting package.
Relevant Qualifications:A Diploma or Degree in Project Management, Construction Administration, Business Administration, or equivalent industry experience.
Compliance Knowledge:Familiarity with WHS frameworks and preparing site-compliance paperwork.
Attributes:High-level accountability, clear and professional communication skills, and the capacity to adapt to shifting project priorities.
What We Offer
A permanent, stable full-time position within a reputable, expanding industry leader.
A diverse work profile where no two days are the same, allowing you to stretch both your administrative and project coordination skillsets.
Convenient, vibrant workplace location in St Leonards, close to shops, cafes, and train networks.
A highly supportive and close-knit management team that values proactive problem-solvers.
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📌 Project & Office Coordinator (Sydney)
🏢 Proasset Painting Maintenance
📍 Sydney