An exciting opportunity has arisen to join a global organisation as they establish their presence in Sydney.
We are looking for an experiencedOffice Manager & Executive Assistantto play a key role in setting up and supporting the day-to-day operations of a brand-new office while partnering closely with senior leadership.
This is a unique opportunity for someone who enjoys variety, thrives in a fast-paced environment, and is excited by the chance to help build an office from the ground up.
This is an ongoing contract with an ASAP start.
Key Responsibilities
Manage the day-to-day operations of the Sydney office, ensuring a professional and welcoming workplace.
Act as the main point of contact for building management, office vendors, and service providers.
Coordinate meeting rooms, catering, office supplies, and workplace facilities.
Support onboarding and offboarding, including workspace setup and employee logistics.
Plan and coordinate office events, team activities, and culture initiatives.
Manage office budgets, supplier relationships, and workplace improvements.
Provide high-level Executive Assistant support to senior leadership,



including complex diary management, travel coordination, meeting preparation, expenses, and inbox support.
Anticipate business needs, manage competing priorities, and act as a trusted business partner to the leadership team.
Key Requirements
Previous experience in an Office Manager, Executive Assistant, or Business Support role, ideally supporting senior executives or C-suite leaders.
Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
Exceptional communication and stakeholder management skills.
A proactive, solutions-focused approach with the confidence to work autonomously.
High attention to detail and the ability to handle confidential information with discretion.
Proficiency across Microsoft Office and experience learning recent systems and technology quickly.
If you're looking for a hands‐on opportunity where you can make a real impact while helping establish a growing Sydney office, we'd love to hear from you.
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📌 Executive Assistant / Office Manager (New South Wales)
🏢 Mars Recruitment
📍 New South Wales