Operations Administrator & HSEQ Coordinator
We are seeking an organised, proactive and highly motivatedOperations Administrator & HSEQ Coordinatorto support our growing civil construction operations.
This is a diverse role combining administration, project coordination and HSEQ system management - perfect for someone who enjoys variety and thrives in a fast-paced workplace.
About the Role
Working closely with Directors, Project Managers, Estimators, Site Supervisors and Accounts, you will become the central support person for day-to-day operations while assisting in maintaining our Integrated Management System.
This is a true dual-role position where you will coordinate operational activities, manage documentation, support project delivery and ensure compliance across multiple projects.
Key Responsibilities
Administration & Operations CoordinationManage incoming calls, emails and general office enquiries
Coordinate daily site crew allocations through Assignar
Liaise with Project Managers and Supervisors regarding daily work schedules
Contact site supervisors daily to monitor progress and update management
Coordinate labour, plant and subcontractor allocations
Arrange and manage concrete orders (mix designs, quantities, delivery times)
Coordinate material deliveries and supplier bookings
Lodge and manage Dial Before You Dig (DBYD) enquiries




Arrange Traffic Control Plans and traffic control bookings
Prepare resident notifications and general project correspondence
Maintain project filing systems, document registers and electronic records
Coordinate project documentation including SWMS, permits, inductions and site records
Raise purchase orders and assist with procurement
Support Project Managers and Estimators with project administration
Assist with project handovers and close-out documentation
HSEQ CoordinationAssist in maintaining and updating the Integrated Management System
Ensure project documentation remains compliant and up to date
Support the implementation of safety, environmental and quality processes
Help prepare HSEQ documentation, registers and compliance records
What We're Looking For
Strong administration and coordination experience (construction or similar industry preferred)
Excellent organisational skills and attention to detail
Ability to manage multiple tasks and deadlines
Strong communication skills and confidence liaising with site teams and management
Experience with HSEQ systems or compliance processes (advantageous)
Proactive mindset with the ability to take ownership of responsibilities
Competency with Microsoft Office and digital project systems (Assignar experience ideal)
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📌 Operations Administrator & Hseq Coordinator (New South Wales)
🏢 360 Personnel
📍 New South Wales