Admin Assistant - Purchasing & Accounts Support
We are seeking a highly organised and proactive
Admin Assistant
to support our
Purchasing Officer
and
Accountant
with a wide range of administrative and operational tasks. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‐paced environment.
Key Responsibilities
Purchasing Support
Assist with raising purchase orders and entering supplier confirmations
Follow up with suppliers on order status, lead times, and delivery dates
Maintain accurate records of supplier pricing, MOQs, and product specifications
Update and monitor stock levels, highlighting shortages or urgent requirements
Assist with sourcing new suppliers and collecting quotes
Prepare comparison sheets for pricing, freight, and supplier evaluations
Track incoming shipments and update ETA schedules
File and organise supplier documents, SDS, COAs, and product data
Support the Purchasing Officer with general administrative tasks
Accounts Support
Match supplier invoices with purchase orders and delivery dockets
Follow up on missing paperwork or discrepancies




Assist with monthly reconciliations and basic reporting
Support the Accountant with general administrative duties
General Administration
Answer phone calls and direct enquiries to the correct department
Prepare documents, spreadsheets, and simple reports
Ensure all records are accurate, up‐to‐date, and easy to retrieve
What We're Looking For
Strong attention to detail and accuracy
Valuable communication skills (written and verbal)
Ability to prioritise tasks and manage time effectively
Proficiency in Microsoft Office (Excel, Word, Outlook)
A positive attitude and willingness to learn
Previous experience in purchasing, accounts, or administration is an advantage
Why Join Us?
Supportive team environment
Opportunities to learn and grow across multiple departments
Varied role with plenty of room to develop new skills
If you are organised, reliable, and ready to contribute to a growing business, we would love to hear from you.
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📌 Admin Assistant - Purchasing & Accounts Support (New South Wales)
🏢 Chemtools
📍 New South Wales