Directory Data and Verification Administrator

About HealthShare

At HealthShare, we’re all about making a real difference in the health-tech space. Our mission is simple: improve the lives of Australians by connecting them with better access to healthcare providers and information. For over a decade, we’ve been at the forefront of digital health with 10+ million Australians and 24,000 doctors using our platform each year.

Our Specialist Directory supports patients to find medical specialists online, while supporting specialists and doctors to improve access to care and patient engagement.

As we continue to evolve our products and build a broader healthcare marketplace, we’re looking for a capable administrator to help maintain, support and continuously improve our directory platform. This is an opportunity to take genuine ownership and see the direct impact of your work on patients and healthcare providers.

Part-time: 3 days per week | Hybrid | Bondi Junction

The role

As our Directory Data & Verification Administrator, you’ll help ensure medical specialist and healthcare practitioner information is accurate, complete and easy to find.

Working three set days each week, including at least two days in our Bondi Junction office, you will:

- Make outbound calls to medical practices to verify practitioner information.
- Build positive relationships with receptionists and practice managers.
- Clearly explain HealthShare’s role in maintaining accurate healthcare information.
- Update practitioner records accurately across our CRM and internal systems.
- Investigate missing, inconsistent or unclear information.
- Use sound judgement and effective questioning to resolve data discrepancies.
- Prepare recurring and ad hoc data extracts, queries and reports.
- Undertake Excel-based investigations and data-cleaning activities.
- Support operational projects, service set-ups and cross-functional business requests.




- Take ownership of your workload and consistently meet quality and productivity KPIs.
- Work closely with the onshore and offshore verification team.

This is a varied position combining phone-based verification, data administration, reporting and problem-solving. You’ll work with a moderate to high degree of autonomy while being supported by a collaborative team.

Desired skills and experience

You’ll be a great fit if you have:

- Outstanding verbal and written communication skills.
- A confident, friendly and professional phone manner.
- Fast and accurate data-entry skills.
- Exceptional attention to detail and strong organisational skills.
- The ability to actively listen, ask relevant questions and handle objections.
- Intermediate Excel skills.
- Strong analytical and problem-solving abilities.
- Confidence learning new systems, dashboards and reporting tools.
- The ability to manage competing priorities and work independently.
- A solid sense of ownership and commitment to data quality.

Experience in a medical practice or an administrative role is highly advantageous. Exposure to healthcare, medical terminology, data extraction, reporting, query writing or cross-functional project support would also be valuable.

Why work with us?

At HealthShare, accurate information has a real impact. Your work will help healthcare professionals and patients find the right information and support better healthcare decisions.

You’ll join a friendly, culturally diverse and inclusive team that values curiosity, collaboration, ownership and continuous improvement. We trust our people to make an impact and provide the support and autonomy they need to do their best work.

Our benefits include:

- A flexible hybrid work workplace.
- Career development and coaching.
- Employee Assistance Program support.
- Rewards and recognition.
- Regular social events and team activities.

If you’re a confident communicator who enjoys working with people, solving data problems and getting the details right, we’d love to hear from you.

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📌 Practitioner Support Representative (City of Sydney)
🏢 HealthShare
📍 City of Sydney