The ideal candidate has strong numerical skills, proficiency in accounting software and Microsoft Excel, excellent organisational abilities, and valuable communication skills. Previous experience in an accounting or bookkeeping role is preferred, along with the ability to work independently and meet deadlines.

PURPOSE

Support the Business Manager and Accountant with general accounts administration tasks.

RESPONSIBILITIES

- Reconcile all transactions in Xero Accounting Software
- Compile Senior Management expense claims forms for approval
- Enter bills against purchase orders in the CRM software
- Update the budget spreadsheet under appropriate debtors and creditors
- Update the budget spreadsheet with projected income from the PPM
- Process any credit card payments requested by the project team as required
- Cross-check that bills for payment have been approved in the CRM software
- Batch bills for payment each week




- Batch urgent COD or deposit bills for payment once approved by the General Manager or Business Manager
- Issue client invoices as required
- Issue statements to Clients
- Assist the project team as required
- Follow up on supplier licences and insurances
- Issue Supplier and Client onboarding forms and enter in CRM software
- Research suppliers for stock/supply availability
- Follow up on employee timesheets weekly and issue to management team for approval
- Enter employee timesheets into Xero
- Physical and digital filing
- Ad hoc tasks as required

SKILLS AND EXPERIENCE

- Relevant Accounts Administration Experience;
- Completed or study towards Accounts/Bookkeeping qualification;
- Excellent communication skills (written and verbal);
- Experience with accounting software Xero (preferred);
- Team player;
- Ability to follow instructions;
- Ability to work independently & use initiative.

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📌 Accounts Clerk (Melbourne)
🏢 Directitude
📍 Melbourne