Reception and Administration Assistant
Part-Time | Wangara, WA

Looking to Grow Your Office Career?

At iVac WA, we're looking for a friendly, organised Administration Assistant to support our busy office.
Hours: Monday to Friday, 12:00 pm – 5:30 pm.
These afternoon hours are ideal for someone returning to the workforce, studying, or looking for a consistent part-time role.

About the Role

Every day our crews support critical infrastructure projects across the WA.

You'll become an important member of our office team, helping with reception, administration and customer service.

You'll work alongside our experienced Scheduling & HR Coordinators, who will provide training and ongoing support, giving you the opportunity to gradually learn new skills as your confidence grows.

What You'll Be Doing

- Answer incoming phone calls and assist customers professionally.
- Monitor and respond to emails using company templates.
- Support onboarding and induction administration.
- Order stationery, office supplies and keep the office kitchen stocked.
- Welcome visitors and maintain a professional front office.
- Assist with filing and general office administration.
- Assist the Scheduling & HR team with day-to-day administration.
- Learn new systems and processes as your experience grows.

Who We're Looking For





We'd love to hear from you if you:

- Enjoy talking with people and providing great customer service.
- Take pride in being organised and reliable
- Bring a positive attitude and enjoy working as part of a supportive team.
- Have valuable communication skills.
- Can use Microsoft Office or are willing to learn.
- Enjoy working as part of a team.
- Like being busy and enjoy variety in your day.
- Can stay calm and organised when priorities change.
- Are confident using Microsoft Office and learning new systems.
- Want to build a long-term career rather than simply have a job.
- Previous industry experience is not required; however administration or reception experience is essential. If you have the right attitude and are eager to learn, we'd love to hear from you.

Why Join iVac WA?

- Family-owned Western Australian business.
- Full training and ongoing support.
- Consistent Monday–Friday afternoon hours.
- Hourly rate based on experience.
- Wangara based office.
- Genuine opportunities to grow your career.
- Supportive management team, providing comprehensive training and mentoring.
- Staff BBQs, team dinners and social events.
- A workplace where your contribution is appreciated.

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📌 Reception And Administration Assistant (Wanneroo)
🏢 iVac WA
📍 Wanneroo