Office Administrator (Casual) – Southbank, Melbourne VIC 3006

Office Administrator (Casual) – Southbank, Melbourne VIC 3006

Total Metering Services Pty Ltd (TMS) is a national metering services provider supporting Australia's electricity distribution and metering infrastructure.

We are seeking an experienced and highly organised Office Administrator to join our clients Deployment Operations team based in Southbank, Melbourne VIC 3006 .

Reporting to the TMS Planning & Performance Manager , you will play a key role in supporting the coordination of field operations, maintaining accurate records, and providing high-level administrative and data support to ensure the efficient delivery of operational activities and adherence to scheduling compliance.

This is a casual contract position , working Monday to Friday, 9:00 am to 5:00 pm , until 20 October 2026 , with a solid possibility of extension based on business requirements and performance.

About the Role

As the Office Administrator, you will provide comprehensive administrative support with a strong focus on data accuracy, reporting, scheduling support, and stakeholder communication. This role is ideal for someone who is highly organised, detail-oriented, confident using Microsoft Excel, and able to manage multiple priorities in a fast-paced operational environment.

Key Responsibilities

- Provide day-to-day administrative support to our client's Deployment Operations team and the Planning & Performance Manager.
- Maintain and update Excel spreadsheets, trackers, and operational reports with a high level of accuracy.
- Perform data entry, data validation,



data cleansing, and basic data analysis to support operational and scheduling requirements.
- Assist with the scheduling and coordination of field works, including updating internal systems.
- Liaise with internal stakeholders, including field technicians, supervisors, and managers.
- Maintain accurate electronic records and document management systems.
- Support the preparation of reports and operational documentation.

About You

You will ideally have:

- Previous experience in an Office Administrator or similar administrative role.
- Basic to intermediate Microsoft Excel skills, including experience working with spreadsheets and formulas.
- High attention to detail and a commitment to data accuracy.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- The ability to manage competing priorities and consistently meet deadlines.
- Experience in basic data analysis or reporting (highly desirable).
- Experience in scheduling, work coordination, project administration, or scheduling optimisation (highly regarded).
- Experience within utilities, construction, engineering, infrastructure, or other field-based operational environments will be advantageous but is not essential.

What We Offer

- Supportive and collaborative team environment.
- Opportunity to gain valuable experience within a national organisation supporting critical infrastructure.
- Potential for employment extension based on business needs and individual performance.

Please note that only shortlisted applicants will be contacted.

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📌 Office Administrator (Casual) – Southbank, Melbourne VIC 3006
🏢 Total Metering Services
📍 Melbourne