Minimum 6 months administration or office support experience required.

Administrative Support

Provide day-to-day support to the Managing Director, Project Coordinator, and Site Supervisor.

Handle correspondence with clients, suppliers, and subcontractors.

Prepare documents, reports, and meeting notes.

Assist with scheduling meetings and managing calendars.

Office & Operations Support

Maintain office organisation and supplies.

Support coordination of permits, inspections, and compliance documentation.

Construction industry experience preferred but not essential.

Ensure all required site documentation is completed before project commencement.

Project Coordination Support

Manage project documentation and filing systems.

Liaise with the Project Manager on schedules and running sheets.

Coordinate with suppliers and subcontractors for follow‑ups.

Assist with procurement administration and quote documentation.

Monitor and track material deliveries, flagging delays early.

Task & Workflow Management

Manage task delegation from Minutes of Meeting (MOM) and task lists.

Assign and delegate tasks through Wunderbuild to appropriate team members.

Full Wunderbuild training will be provided to successful candidate.

Send reminders for upcoming deadlines and follow up on overdue tasks.





Experience using Claude or Chat GPT an advantage

Assist with invoicing, expense tracking, and basic data entry.

Allocate receipts and maintain records (e.g., Dext or similar, Xero).

Update pay-claim spreadsheets for review and approval.

Communication & Team Support

Act as a point of contact for general office enquiries.

Support communication between office and site teams.

Maintain organised and up-to-date project records.

Additional Responsibilities

Coordinate and chair the weekly production meeting.

Liaise regularly with project managers and site supervisors to confirm schedules, running sheets, and availability of fixtures and fittings.

Issue variation requests for projects using Wunderbuild (include cost and any extension‑of‑time requests).

Ensure timesheets are completed weekly and record daily hours per project in Wunderbuild to assist future costing.

Manage workcover claims and associated administration.

Manage apprentice incentive claims and apprentice administration, including training requirements.

Create documented processes for Office Manager tasks (written or Loom video) and monitor adherence to SOPs; report to the Managing Director.

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📌 Administration Assistant (City of Boroondara)
🏢 Blueline Construction
📍 City of Boroondara