Contract Administrator | Commercial Construction

About the role

H.Troon is seeking a dedicated Contract Administrator to join our growing team on a full-time basis in Ballarat, Victoria .

This is an exciting opportunity for an experienced or developing Contract Administrator who wants more than a traditional commercial role. You will gain exposure to the complete project lifecycle, from tender handover and procurement through to manufacturing, construction, project completion and final account.

Working closely with our Project Managers, Site Managers, subcontractors, clients and our in-house manufacturing divisions, you will play an important role in administering contracts, managing procurement and supporting the successful delivery of commercial construction projects.

You’ll also work with industry-leading construction management systems, including Jobpac, Payapps and ProcurePro , giving you experience with the platforms used by Australia's leading commercial builders.

The role is based from our Ballarat office and involves a combination of office-based and site-based work. As many of our projects are delivered throughout regional Victoria and interstate, regular travel and periods working from project sites will form part of the position.

H.Troon delivers projects across Australia, providing opportunities for the right person to travel interstate, work with different project teams and clients, and gain experience across a broad range of sectors and project types.

For the right candidate, this position offers genuine long-term career progression and the chance to develop into a Senior Contract Administrator, Project Manager or other senior commercial leadership position within the business.

What sets H.Troon apart

H.Troon is one of Australia's leading vertically integrated commercial construction companies.

Unlike almost every other commercial builder, we manufacture and install our own structural steel, architectural aluminium and commercial joinery . This unique capability provides our people with exposure and career development opportunities that simply aren’t available elsewhere in the industry.

You’ll work directly with our project delivery and manufacturing teams, developing a broader understanding of procurement, detailing, fabrication, logistics, installation, programming and commercial management.

This unique experience will allow you to build practical construction knowledge,



strengthen your commercial skills and accelerate your career well beyond a traditional Contract Administrator role.

We are proud of what we do, the quality of the projects we deliver and the capability of our people. We strive to be the best in our industry and are looking for people who want to learn, take ownership and grow with us.

Key responsibilities

- Preparing, reviewing and maintaining contract documentation, including tender documents, subcontracts, purchase orders and variations.
- Managing subcontractor procurement, contract formation, execution and filing.
- Preparing scopes of work and subcontractor comparison documentation.
- Monitoring subcontractor and supplier compliance with contractual obligations and project requirements.
- Assessing and processing subcontractor progress claims.
- Preparing and managing variations, extension of time claims and contractual notices.
- Maintaining accurate contract registers, procurement schedules and project documentation.
- Liaising with project teams, clients, consultants, subcontractors and suppliers to resolve commercial and contractual matters.
- Preparing cost reports, forecasts and financial summaries.
- Supporting the Project Manager with budgets, cash flow and cost control.
- Ensuring compliance with legislation, contracts and company procedures.
- Assisting with project close-out, subcontractor final accounts and head contract finalisation.

What we’re looking for

- Experience in Contract Administration within the commercial construction industry.
- Experience working for a commercial builder or construction-related organisation.
- Knowledge of AS4000 and other standard construction contracts.
- Strong understanding of subcontract procurement, progress claims and variations.
- Excellent written and verbal communication skills.
- Strong organisational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Sound commercial judgement and problem-solving ability.
- Proficiency in Microsoft Office and the ability to learn and utilise industry-leading software platforms, including Jobpac, Payapps and ProcurePro.
- A professional, accountable and team-focused approach.




- Tertiary qualifications in Construction Management, Quantity Surveying or a related discipline (preferred).
- Willingness to travel and work from regional and interstate project sites as required.

What we offer

At H.Troon, we invest in our people and provide genuine opportunities to build long-term careers.

We offer:

- Competitive salary package based on experience.
- Additional paid leave days to support work-life balance.
- Genuine long-term career progression within a financially stable Australian company.
- Exposure to every stage of commercial construction, from tender handover through to project completion.
- Direct access to our in-house structural steel, architectural aluminium and commercial joinery manufacturing operations.
- Experience using industry-leading software including Jobpac, Payapps and ProcurePro.
- Mentoring from experienced Project Managers, Construction Managers and Company Directors.
- Diverse commercial, industrial, education, retail, health and community projects.
- Opportunities to travel to project sites throughout regional Victoria and across Australia.
- Exposure to different clients, sectors and construction methodologies.
- A combination of office and site-based work.
- Ongoing training, mentoring and professional development.
- A supportive team culture built on accountability, quality and continuous improvement.

About H.Troon

H.Troon is a fifth-generation Australian construction company with more than 156 years of experience delivering high-quality commercial projects.

Our vertically integrated business includes industry-leading in-house manufacturing facilities producing structural steel, architectural aluminium and commercial joinery. This capability gives us greater control over quality, programme and project outcomes while providing our people with unrivalled exposure across multiple construction disciplines.

We deliver projects throughout regional Victoria and across Australia across the retail, industrial, education, health, community and commercial sectors.

Our success is built on the capability of our people, the quality of our work and the long-term relationships we maintain with our clients, consultants, subcontractors and suppliers.

If you're looking to build a career—not simply fill another Contract Administrator role-and want to learn from some of the industry's best while working on projects where you can genuinely make an impact, we'd love to hear from you.

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📌 Contract Administrator (Ballarat)
🏢 H. TROON
📍 Ballarat