Medical Administrator – Specialist Practice

Medical Administrator – Specialist Practice

Do you have a background in healthcare and a strong understanding of medical terminology, Medicare, and private health fund processes? Are you looking for an opportunity to further develop your Medical Administration career within a specialist healthcare environment?

We are partnering with a well-established specialist anaesthetics practice in Melbourne's inner east to find a capable and dependable Medical Administrator to join their supportive and collaborative team.

This opportunity would particularly suit someone coming from a fast-paced hospital administration, admissions, theatre bookings, patient services, or medical billing environment who is looking to apply their skills within a specialist private practice setting.

This role requires a strong understanding of how Medicare and private health funds operate, including claims, patient billing, rebates, and funding processes. While training will be provided on internal systems and procedures, candidates must possess a solid foundational understanding of these areas.

Inner East Melbourne | Full-Time (38 hrs/week, 9:00am–5:06pm)

Why You'll Love This Opportunity

- Join a respected and established specialist practice

- Supportive, professional, and team-focused culture

- Full training provided on systems and practice-specific processes

- A stable, long-term opportunity where reliability, attitude, and attention to detail are highly valued

About the Role

This is a dynamic role within a fast-paced specialist environment where organisation, attention to detail, and consistency are key.

You'll support the day-to-day administrative operations of the practice, working closely with clinicians, patients, hospitals, and health funds to ensure everything runs smoothly.

Success in this role requires someone who can confidently navigate Medicare and private health fund processes, communicate effectively with patients regarding financial matters,



and manage multiple priorities in a high-volume workplace.

Day-to-Day Responsibilities

- Prepare and review specialist medical documentation with accuracy

- Produce invoices and support billing administration processes

- Issue Informed Financial Consents (IFCs) and procedure quotes

- Enter patient and clinical information into MediTrust (training provided)

- Communicate with patients regarding procedures, reminders, prepayments, and billing enquiries

- Liaise with private health funds regarding claims, rebates, refunds, and outstanding matters

- Support anaesthetists and theatre teams with daily administrative requirements

- Manage multiple priorities while meeting daily processing targets

We're Looking for Someone Who

- Has previous experience within healthcare administration, hospital administration, admissions, patient services, theatre bookings, or medical billing

- Demonstrates a strong understanding of medical terminology

- Possesses a sound working knowledge of Medicare and private health fund processes, including patient billing and rebates

- Brings a mature mindset, reliability, and professionalism

- Is highly organised with exceptional attention to detail

- Communicates confidently and compassionately with patients

- Has a proactive attitude and willingness to learn

Highly Regarded

- Previous specialist medical administration experience

- Exposure to anaesthetic, surgical, or theatre-based environments

- Experience preparing Informed Financial Consents (IFCs) and procedure quotes

- Experience using medical practice software systems

Additional Information

- Full-time, office-based role

- No onsite parking – access to public transport required

- Comprehensive training and ongoing support provided

If you're looking for an opportunity where you can build on your healthcare administration experience, utilise your Medicare and private health fund knowledge, and contribute in a meaningful way within a specialist practice, we'd love to hear from you.

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📌 Medical Administrator – Specialist Practice (Melbourne)
🏢 Tusk Group
📍 Melbourne