KPA Concrete/GIG X Group is seeking a dedicated Project Coordinator to join our team in Cheltenham, VIC. This is a part time position that plays a crucial role in supporting the successful delivery of our construction projects. As Project Coordinator, you will be instrumental in ensuring projects run smoothly, deadlines are met, and all stakeholders remain informed and satisfied. This role offers the flexibility of part-time work whilst providing meaningful contribution to our growing construction business.

Asa key member of the project delivery team, your primary focus willbe providing assistance to the project team across projects, withdocument control, project correspondence,procurement, administration of sub-contracts and general coordination of contracts administration.

Key responsibilities

Working closely with the Project manager and site wide team from preconstruction through to completion.

Assisting Project Manager with day-to-day coordination of projects and all other aspects of project delivery

Managing multiple projects at any given time

Managing project documentation, RFIs, EOTs, ITPs, variations, sub-contractor packages, procurement schedules and progress claims.

Ensuring the team always have the latest construction documentation

Review construction documentation and prepare scopes and source quotes

Coordinating supplier and subcontractor communications to ensure materials and trades are delivered on time.

Monitoring project programs and assisting with construction scheduling

Laise with builders and sub-contractors and preparing reports, tracking project costs and maintaining accurate project records

Live spend vs budget tracking for the duration of project

Review, negotiate and finalise subcontracts and purchase orders with the guidance of the Project Delivery Team

Maintaining client files with relevant contract and documentation

Ensuring compliance within the framework of OHS





What we're looking for

Proven experience as a Project Coordinator with a minimum of 5 years experience in a similar project support role, within the construction or related industry

Strong organisational and time management skills with the ability to manage multiple tasks simultaneously

Excellent written and verbal communication skills to liaise effectively with diverse stakeholders

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and project management software

Knowledge of construction terminology, processes and safety standards

Attention to detail and accuracy in documentation and reporting

Problem-solving ability and flexibility to adapt to changing project requirements

Ability to work both independently and as part of a team-oriented team

Valid driver's licence and willingness to visit project sites as required

What we offer

At KPA Concrete/GIGI X Group, we value our employees and are committed to creating a supportive work environment. We offer:

Flexible part-time working arrangements that support work-life balance

Competitive hourly rates commensurate with experience

A collaborative team culture where your contributions are recognised and valued

Opportunities to develop your project management skills and gain construction industry experience

A safe and supportive workplace committed to health and wellbeing

About us

KPA Concrete /GIGI X Group is a respected construction company specialising in concrete solutions and project delivery across Victoria. With a commitment to quality workmanship, reliability and customer satisfaction, we have built a strong reputation in the construction industry. Our team is dedicated to delivering projects on time and within budget, whilst maintaining the highest standards of safety and professionalism. We pride ourselves on fostering a collaborative workplace where team members can grow and contribute meaningfully to our success.

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📌 Project coordinator (City of Kingston)
🏢 KPA Concrete
📍 City of Kingston