Medical Personal Assistant / Administration - Contract

As a leading practice specialising in women's health, we pride ourselves on delivering world-class patient care with state-of-the-art technology and a team of experts. Join us in our mission to make a positive impact on the lives of our patients every day.

This role will be based in the Melbourne CBD. Annual Leave Cover.

Role

As the Medical Secretary/Admin, you will be the heartbeat of the front desk, you'll wear multiple hats, ensuring the smooth operation of both administrative and PA function. Your role will be pivotal in creating an environment where patients feel not just seen, but truly cared for.

Your exceptional communication skills and friendly demeanor will set the tone for our patients' experience from the moment they walk through the door.

The working hours for this role is on a rotating roster from 8AM - 5:30pm (8 hour shift). Monday - Friday.

Key Responsibilities:

- Provide high-level administrative support to the clinic's leadership team, including the Doctor and Clinic Manager.
- Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.
- Manage phone calls, schedule appointments, and handle patient inquiries with professionalism and empathy.
- Maintain accurate patient records,



ensuring confidentiality and compliance with privacy regulations.
- Coordinate with medical staff to schedule procedures, consultations, and follow-up appointments.
- Process patient paperwork, including insurance forms and medical history questionnaires, with attention to detail and accuracy.
- Assist with billing and coding tasks as needed, ensuring compliance with regulatory requirements.
- Provide administrative support to medical staff, including typing correspondence, preparing documents, and organizing meetings.

- Short term Temporary Assignment
- 8 weeks contract
- Immediate Start
- Hourly rate: $45 - $48 + super
- Monday - Friday schedule
- 37.5 hours working week

Requirements

- Must have Proven medical personal assistant /admin experience (minimum 3 years)
- Proven GENIE software experience in a clinical setting (minimum 1 year)
- Available to commence Immediately / 1 week's notice
- Able to commit to Full-time Roster - Between 8:00Am - 5:30pm (8hr shifts) Monday - Friday
- Strong interpersonal skills and a customer‑centric approach.
- A positive attitude and the ability to thrive in a quick‑paced environment

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📌 Medical Personal Assistant / Administration - Contract (Melbourne)
🏢 Talent Connect Australia
📍 Melbourne