Shaping the future of real estate for a better world

At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

Working across one of our major banking clients, your key focus will be providing only the highest level of client service. You will assist be responsible for administration tasks relating to payment of rent and outgoings, ensure all lease agreements are abstracted accurately and on time, enforce both ours and the clients strict governance processes & monthly reporting obligations.

This role offers 2 days per week work from home.

Snapshot of the role

A high degree of independence is required on a day-to-day basis, primary duties and responsibilities include the following:

- Preparedness to develop a strong understanding of the property management database system Portfolio;
- Invoice management – review and manual processing of outgoings;
- Reconciliations of outgoings budgets and wash ups annually, and accounts and general arrears queries;
- General administrative tasks such as filing, responding to enquiries and customer service;
- Data entry and Excel spreadsheet analysis;
- Receive change requests from internal teams,



and check and ensure internal governance complied with prior to being actioned;
- Assist with distribution of insurance certificates;
- Assist in the budgeting, monthly forecasting and accruals process and provide financial data to stakeholders as required;
- Verify accuracy of a sample of rent reviews as actioned by offshore team;
- Review and validate accuracy of monthly rent roll variances and provide commentary on changes;
- Assist with mentoring and training of current staff;
- Maintaining Trackers ensuring they remain up to date and complete to document and manage critical actions;
- In consultation with Property Management, ensure Vendor and Landlord details are maintained and updated as required, with all required governance documents in place and verified.

Sounds like you? We are looking for someone with:

- Superior attention to detail and high regard for quality standards;
- Demonstrated ability to maintain and manage accurate data;
- Excellent written and verbal communication skills;
- Sound computer skills in Excel and data software;
- Work strongly both independently as well as in a team.
- Financial acumen to enable monthly reporting and meet financial targets;
- Demonstrated ability to prioritise high volume work within tight, operational and financial deadlines;
- Strong organizational and interpersonal skills;




- Positive approach/attitude to meeting internal stakeholder needs;
- Capacity to support and manage change;
- Have the ability to understand and interpret commercial contracts (preferably real estate leases).

Benefits:

- Great employee discounts off fitness, wellbeing & other renowned brands
- 18 weeks paid maternity leave
- Private Health Insurance Discounts
- Active Social Club
- Employee assistant program
- Novated Lease for EV cars
- Paid time off for volunteer work
- Career Opportunities with Australia's #1 Commercial Real Estate firm
- Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

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📌 National Lease Administrator (Melbourne)
🏢 Jll
📍 Melbourne