SCARFO is looking for a highly organised Project Coordinator / Commercial Admin to support our commercial joinery and furniture projects from quote handover through to delivery.

This role suits someone who is confident with builders, suppliers, project documents, deadlines and follow-up. You do not need to be a senior project manager, but you do need to be the kind of person who keeps track of what has been promised, what is still missing, who needs to be chased, and what needs to be escalated before it becomes a problem.

You will work closely with the directors, estimating, factory/suppliers and clients to keep live projects organised and moving.

Key responsibilities:

- Maintain live project action trackers and keep project information current.
- Coordinate communication between SCARFO, builders, clients, suppliers, freight providers and internal teams.
- Track shop drawings, samples, finishes, approvals, site measures and programme dates.
- Follow up missing information, supplier pricing, client approvals and project documents.
- Help prepare and maintain project folders, quote packs, correspondence records and handover notes.
- Identify project risks early, including missing approvals, programme pressure, delivery issues or unclear scope.
- Support variation and invoice documentation where required.
- Keep directors informed with short, accurate updates on what is due, delayed, waiting or at risk.




- Help ensure client and supplier commitments are recorded and followed through.

What we are looking for:

- Experience in construction admin, project coordination, commercial fitout, joinery, furniture, interiors or a similar environment.
- Solid written communication and confidence dealing with builders, clients and suppliers.
- Good attention to detail and document control.
- Ability to manage multiple live jobs and competing priorities.
- Comfortable reading basic drawings, schedules, scopes and project documents.
- Strong follow-up discipline - you close loops and do not let things drift.
- Practical, calm and organised under pressure.
- Comfortable using email, spreadsheets, shared drives and project/admin systems.

Highly regarded:

- Commercial joinery or fitout experience.
- Experience with builder portals such as Procore, Aconex or similar.
- Understanding of shop drawings, samples, site measures, finishes and approvals.
- Experience supporting variations, quote documents or project claims.

SCARFO works on commercial joinery and furniture projects across hospitality, retail, workplace, education and multi-residential sectors. This is a practical role with direct exposure to decision makers and live projects, where strong organisation and follow-through genuinely matter.

For the right person, there is room to grow into a broader project coordination, estimating coordination or commercial administration role.

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📌 Project Coordinator / Commercial Admin (Melbourne)
🏢 Scarfo.co
📍 Melbourne