Marty Nelson Refrigeration and Air Conditioning – Dubbo NSW

Job Title: HVAC Project Coordinator

Role Overview

We are seeking a highly organized and proactive HVAC Project Coordinator to join our team. In this role, you will be the central hub connecting our field technicians, project managers, clients, and suppliers. You will simultaneously manage the delivery of multiple commercial HVAC projects and oversee our new-home residential air conditioning installations.

The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses the sharp communication skills needed to keep projects on schedule, within budget, and up to our high standards of quality.

Key Responsibilities

Commercial Project Delivery

- Scheduling & Logistics: Coordinate manpower, equipment, and material deliveries for multiple concurrent commercial job sites.
- Documentation: Manage project files, including submittals, RFIs (Requests for Information), change orders, and O&M; (Operation & Maintenance) manuals.
- Progress Tracking: Monitor project timelines and milestones, proactively identifying and resolving potential delays.
- Subcontractor Management: Coordinate with specialized subcontractors (e.g., crane operators, sheet metal fabricators, controls technicians) to ensure seamless execution.

Residential Recent Home Builds

- Builder Liaison: Serve as the primary point of contact for residential volume builders and independent home builders.
- Workflow Oversight: Oversee the end-to-end process of new home installations, from rough-in to final fit-out and commissioning.
- Resource Allocation:



Ensure residential installation teams have correct plans and equipment prior to arriving on-site.

General Coordination & Admin

- Financial Tracking: Assist in tracking project expenses, verifying supplier invoices, and preparing progress billings for clients.
- Client Satisfaction: Maintain professional communication with clients, addressing inquiries and ensuring a smooth handover process.

Skills and Qualifications

Required:

- Tech Savviness: Proficiency with Microsoft Office Suite (Excel, Word).

- Organization: Exceptional time-management skills with a proven track record of managing multiple projects simultaneously without losing attention to detail.
- Communication: Strong verbal and written communication skills to effectively bridge the gap between field crew, builders, and corporate clients.

Desired:

- Experience: 2–4 years of experience in project coordination, scheduling, or administration within the construction, mechanical, or HVAC industries.
- Tech Savviness: Proficiency with project management software (e.g., Procore, SimPRO, FieldEdge, or Buildertrend) and Microsoft Office Suite (Excel, Word).
- Blueprint Literacy: Ability to read and interpret mechanical drawings, architectural blueprints, and reflected ceiling plans (RCPs).
- A background or trade qualification in HVAC/Refrigeration or Construction Management is highly regarded.
- Familiarity with local building codes, mechanical regulations, and OSHA/WHS safety requirements.

What We Offer

- Competitive salary package based on experience.
- Performance-based bonuses or incentives.
- Opportunities for career progression into Project Management.
- A supportive, energetic team culture.
- Company vehicle
- Uniform

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📌 HVAC Project Coordinator (Dubbo)
🏢 Marty Nelson Refrigeration and Air Conditioning
📍 Dubbo