Aquatec is seeking a highly organised and proactiveExecutive Assistant to join our Shepparton team. This role provides high level administrative and coordination support to the Sales Director and Major Projects Team, contributing to the efficient delivery of key projects, client proposals, and internal processes. You will liaise with internal teams, clients, and contractors, ensuring accurate documentation, effective communication, and seamless project support across multiple initiatives.

Why Aquatec

For over 30 years, Aquatec has been delivering smarter, more sustainable water infrastructure solutions across Australia and internationally.

We design, build and deliver end-to-end environmental sewerage, water and odour control solutions for major developments, utilities, councils and a solid network of retail and channel partners.

Our people are at the heart of our success. We foster a collaborative, innovative and supportive culture where initiative is recognised and professional growth is encouraged.

About the Role

We are looking for a highly organised and proactiveExecutive Assistant to support our Sales Director and Major Projects Team.

This role provides administrative and sales support to the Major Projects Team, working closely with the Sales Director to assist in the coordination and delivery of key projects.

In addition, the role supports the management of existing customer accounts and assists in identifying new business opportunities. The position contributes to maintaining and growing the current customer base, as well as supporting activities aimed at expanding Aquatec’s customer portfolio.





Key Responsibilities (but not limited to):

- Supporting the Sales Director and Major Projects Team with day-to-day coordination and administration.
- Coordinating client meetings, travel arrangements and project logistics.
- Preparing professional proposals, presentations, submissions and supporting documentation.
- Managing CRM records and maintaining accurate project and sales information within NetSuite.
- Tracking projects and opportunities through Smartsheet and other business systems.
- Coordinating project kick-off meetings, design meetings and follow-up actions.
- Liaising with contractors, suppliers and internal stakeholders to support successful project delivery.
- Processing sales orders and ensuring project documentation is complete and accurate.
- Assisting with quotation coordination and project scheduling activities.
- Supporting sales reporting, pipeline management and KPI tracking.
- Conducting outbound client and contractor engagement activities, including quotation follow-ups and meeting coordination.
- Supporting the cross collaboration with teams across sales, engineering, estimating, production and project delivery.

About You

To be successful in this role, you will:

- Be highly organised,



detail-oriented and take pride in delivering high quality work.
- Enjoy building relationships, solving problems and coordinating activities to keep projects and sales opportunities moving forward.
- Have previous experience as an executive assistant with skills in administration, sales support, project coordination..
- Demonstrate exceptional organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Possess strong written and verbal communication skills and the confidence to engage with a broad range of stakeholders.
- Have a high level of attention to detail and a commitment to accuracy.
- Be proficient in Microsoft Office applications and comfortable learning new systems and technologies.
- Work effectively both independently and as part of a collaborative team.
- Show initiative, accountability and a proactive approach to achieving outcomes.
- Experience with NetSuite, Smartsheet, Adobe InDesign, or working within a project-based, engineering, manufacturing or construction environment will be highly regarded.

Why You Will Love It Here

You will join a business that genuinely values its people and provides the tools, support and opportunities to help you succeed.

You will be trusted to make an impact, work alongside experienced industry professionals and contribute to projects that help deliver smarter water infrastructure solutions across Australasia.

If you are looking for a role where your organisational skills can make a real difference, we would love to hear from you.

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📌 Executive Assistant (Shepparton)
🏢 Aquatec
📍 Shepparton