Executive Assistant / Personal Assistant & Administration Assistant

Be the Right Hand to a Busy Leadership Team

Ringwood, VIC
Full time | Monday to Friday | 8:00am - 4:30pm
$80,000 - $110,000 (dependent on experience)

Our client is a well-established and growing business in the signage and manufacturing industry, delivering high-quality branding and signage solutions from concept through to manufacture and installation.

They are seeking a proactive, highly organised Executive Assistant / Personal Assistant & Administration Assistant to become an integral part of their team. This is a hands‑on, fast‑paced role supporting the General Manager and Operations Manager while helping keep day‑to‑day operations running efficiently.

If you enjoy variety, thrive in a busy environment, and love being the person who keeps everything organised, this could be the perfect opportunity.

The Role

No two days are the same. You'll play a key role across executive support, administration, purchasing, scheduling, and customer service, ensuring projects move smoothly from quotation through to completion.

Your responsibilities will include:

- Providing high-level administrative support to the General Manager and Operations Manager
- Managing calendars, appointments and coordinating daily schedules
- Raising Purchase Orders (POs) using Xero
- Assisting with general finance administration
- Entering customer quotations into the system and proactively following up outstanding quotes
- Coordinating installation schedules and liaising with internal teams




- Responding to customer and supplier enquiries via phone and email
- Maintaining accurate records, filing systems and documentation
- Providing general office administration support as required

About You

To be successful in this role, you'll be someone who enjoys taking ownership, can juggle multiple priorities, and has exceptional organisational skills.

You’ll ideally have:

- Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administration role
- Strong Microsoft Office skills, particularly Excel
- Experience using Xero (highly regarded)
- Experience with ServiceM8 (advantageous but not essential)
- Outstanding organisational and time management skills
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- The ability to work independently while supporting a busy leadership team
- Previous experience within signage, manufacturing, construction or a trade‑based business is advantageous but not essential

What's on Offer?

- Salary between $80,000 - $110,000 (depending on experience)
- Stable full-time hours (Monday-Friday, 8:00am-4:30pm)
- Convenient Ringwood location
- A diverse and rewarding role where no two days are the same
- Supportive, down-to-earth leadership team
- Opportunity to become a valued member of a successful and growing business
- Long‑term career stability with a company that genuinely values its people

If you're an experienced Executive Assistant or Senior Administrator looking for a varied role where you can make a real impact, we'd love to hear from you.

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