Job Type: Permanent position | Full time position

Job Description

Position: Project Administrator Type: Full time Employer: Bespoke Consultants PTY LTD Location: Camberwell VIC 3124 Salary: $75,000 - $95,000 p/a About the Business: Bespoke Consultants Pty Ltd is an emerging professional services firm specialising in business strategy, digital transformation, and specialised consulting for the Defence and Public Sector ICT industries across Australia. With a strong reputation for delivering tailored, high-impact solutions, the company is known for its commitment to innovation, integrity, and client-centric outcomes.

Bespoke Consultants fosters a collaborative, supportive workplace culture that values professional growth, work-life balance, and excellence in project delivery within a dynamic and purpose-driven environment.

About the Position: The Project Administrator plays a vital role in supporting the successful delivery of organisational projects at Bespoke Consultants Pty Ltd by coordinating activities, maintaining comprehensive documentation, monitoring performance, and facilitating effective communication across stakeholders, vendors, and cross-functional teams. This position is essential for ensuring projects in telecommunications, healthcare, and engineering environments are executed efficiently, on schedule, within budget, and in alignment with strategic objectives, contributing directly to the firm’s continued growth and client success.

Key Responsibilities

- Develop, maintain, and update project schedules, Work Breakdown Structures (WBS), Cost Breakdown Structures (CBS), and resource plans using tools such as Primavera P6, Microsoft Project, and Microsoft Excel.
- Prepare weekly and monthly project reports, dashboards,



and executive presentations to support visibility and informed decision-making.
- Coordinate cross-functional teams, subcontractors, vendors, and stakeholders to ensure alignment, timely execution, and compliance with contractual requirements.
- Monitor project budgets, timelines, risks, issues, KPIs, and performance metrics, including cost and schedule analysis.
- Maintain structured project documentation and support tender processes, requirements gathering, contract administration, and PMO governance.
- Facilitate project meetings, prepare agendas and minutes, track action items, and liaise with clients and vendors to maintain momentum and achieve quality deliverables.

Requirements

- Australian citizens and permanent residents are encouraged to apply.
- Diploma, Advanced Diploma, Associate Degree, or Bachelor degree in Project Management, Business Administration, Engineering, or a related discipline (or equivalent relevant industry experience).
- 2+ years equivalent relevant industry experience in project administration or project coordination, ideally across telecommunications, healthcare, or engineering sectors.
- Strong skills in project scheduling, reporting, and documentation using Microsoft Project, Microsoft Excel, and Jira, with proven ability to develop dashboards and analyse data.
- Demonstrated experience coordinating cross-functional teams, vendors, and subcontractors, along with excellent stakeholder engagement and communication skills.
- High attention to detail, strong organisational skills, ability to manage competing priorities, and working knowledge of Agile/Scrum environments.
- Desirable: Exposure to large-scale or national-level projects, PMBOK, EVM (SPI/CPI), project claim management, feasibility studies, or PMP knowledge.

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