Black Square Chess is seeking an enthusiastic and organised Events Co-ordinator to join our team in Hobart, TAS. This is a full time position that plays a vital role in creating memorable experiences for our community and stakeholders. As Events Co-ordinator, you will be responsible for planning, coordinating and executing a variety of events that align with our company's mission and values. This role is instrumental in building brand awareness, fostering community engagement and driving business growth through strategic event management.
What you’ll be doing
1. Planning and coordinating events from conception through to completion, including chess interschool tournaments, holiday programs, weekend tournaments and promotional activities.
2. Liaising with schools, coaches, venues and clients to secure locations, services and supplies within budget constraints.
3. Managing event logistics, including scheduling, timelines, budgeting and resource allocation.
4. Creating and maintaining detailed event timelines, checklists and contingency plans to ensure smooth execution.
5.
Coordinating marketing and promotional activities to drive attendance and engagement for all events.
6. Managing event registration systems and attendee communications.
7. Supporting on-site event coordination and troubleshooting any issues that arise during events.
8. Maintaining comprehensive event documentation and post-event reports to evaluate success and identify improvements.
9. Collaborating with internal teams to ensure events meet organisational objectives and deliver exceptional experiences.
10. Managing event budgets and tracking expenses to ensure cost-effectiveness.
What we’re looking for
1. Proven experience in event coordination or event management, ideally within the sports, community, or hospitality sectors
2. Strong organisational and project management skills with the ability to manage multiple events simultaneously
3. Excellent communication and interpersonal abilities, with proficiency in liaising with diverse stakeholders
4. Proficiency in event management software and Microsoft Office applications