Future Students Division, Office of the Deputy Vice-Chancellor (Global Engagement)

Full-time (100%), continuing position. Base salary will be in the range $85,451.97- $94,983.84 + 17% super (HEW Level 5). Based at our picturesque St Lucia Campus.

About This Opportunity

We are seeking a motivated and highly organised Executive Assistant to provide high-level executive and administrative support to the Director, Future Students and Admissions. Working within a collaborative, inclusive and purpose-driven team, you will play a pivotal role in ensuring the smooth operation of the Director’s office while contributing to UQ’s vision of creating change together. This is a fast-paced and rewarding opportunity to work across the Global Engagement Portfolio, partnering with colleagues, stakeholders and leaders to support effective communication, operational excellence and exceptional stakeholder experiences.

Key responsibilities will include:

- Managing the Director’s diary, correspondence, meetings, engagements and day-to-day priorities to ensure efficient operations and timely communication.
- Coordinating meetings, planning activities and stakeholder engagements, including agendas, papers, logistics, minutes and follow-up actions.
- Organising domestic and international travel arrangements, financial administration processes, expense reconciliations and procurement activities in line with University requirements.
- Providing high-quality administrative support across projects and operational activities, maintaining records, supporting HR processes and contributing to continuous improvement initiatives.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. UQ continues to attract outstanding students from across Australia and around the world. In 2025, the University welcomed more than 10,700 student offers for Semester 1, reflecting UQ’s strong reputation, global reach and commitment to providing transformative educational opportunities. This momentum supports the important work of the Future Students Division in connecting prospective students with a world-class university experience. Guided by our shared vision of creating change together, UQ offers a supportive, collaborative and inspiring environment where professional staff are empowered to contribute ideas, develop their careers and make a meaningful impact.

Benefits & Perks

- up to 26 weeks paid parental and primary care leave
- 17% super
- 17.5% leave loading
- flexible and hybrid working options
- health and wellbeing programs
- a heavily discounted Study for Staff program
- on-campus childcare
- affordable parking
- salary packaging

About You





- An undergraduate degree in a relevant area with subsequent relevant experience; or an equivalent combination of relevant experience and/or education and training.
- Demonstrated experience providing executive assistant or senior administrative support within a complex organisational environment.
- Proven experience coordinating domestic and international travel, including itineraries, logistics, documentation and responding effectively to changing circumstances.
- Strong organisational and time-management skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy.
- Excellent written communication skills, with experience preparing correspondence, briefing materials, agendas, minutes, presentations and reports.
- Highly developed interpersonal skills and a strong service orientation, with the ability to build productive relationships with a diverse range of stakeholders.
- Demonstrated cultural capability and an appreciation of working in an international recruitment, student-facing or global engagement environment.
- Proficiency in Microsoft Office applications and the ability to quickly learn and use enterprise systems for finance, records, travel and administration.
- Knowledge of student recruitment, admissions, international education or student services within the higher education sector will be advantageous.

Other Information

Pre-employment checks may include: verification of the right to work in Australia, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Applications close Sunday the 9th August at 11.00pm AEST (R-67495).

Equity, Diversity and Inclusion Statements

We’re dedicated to equity, diversity, and inclusion.

We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to prospect.

We’re also happy to support any accessibility needs throughout the recruitment process.

UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds.

Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential.





We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability.

Community and Institutional Information

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country.

At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-ft facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries.

UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way.

UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work.

For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

#J-18808-Ljbffr

📌 Executive Assistant (Brisbane City)
🏢 The University of Queensland
📍 Brisbane City