Join a people-first firm where your growth is supported, your work is valued, and your career can thrive.

Life at Nexia

While we are in the business of accountancy and advice, we are actually in the business of people because we believe that when great people are aligned, great things happen. We are incredibly proud of our values-based culture, prioritising our values over profit margins to make a positive impact.

Our people are our greatest asset. We encourage a collaborative team culture with open conversations, ongoing support, and genuine opportunities to learn and develop. We partner with our people and clients to provide innovative solutions that support their journey to success.

The Nexia Sydney firm has over 30 partners and more than 200 staff, with global links to Nexia International. We provide a full-service solution to a diverse range of clients, from large corporate organisations, including ASX-listed entities, to privately owned businesses and high-net-worth individuals.

About the role

We are seeking a motivated and detail-oriented Administration Assistant to join our growing Financial Services team. This role plays a vital part in supporting our Advisers and Financial Services team, ensuring administrative and compliance processes are completed accurately and efficiently while delivering exceptional service to our clients.

Reporting to the Group Managers and Directors, your responsibilities will include:

- Assisting with the completion of client application forms and ensuring all documentation is accurately prepared and filed.
- Maintaining client records, correspondence, identification documents and compliance documentation within the firm's systems.
- Liaising with external stakeholders including fund managers, stockbrokers and government bodies.
- Managing scanning,



filing and data entry requirements to support compliance obligations.
- Assisting with client data collection forms, file notes, client correspondence and database maintenance.
- Preparing client reports, invoices and associated documentation.
- Managing incoming client enquiries and telephone calls in a professional manner.
- Supporting the wider Financial Services team with administrative projects and ad hoc tasks as required.
- Building positive relationships with clients while delivering a high standard of service.

This is a full-time, in-office position based in our Sydney CBD office, with the opportunity to access flexible working arrangements in line with our flexible working policy.

About you

To be successful in this role, you will have:

- A minimum of 1 year's administration or clerical experience, ideally within a professional services environment.
- Solid computer skills and confidence learning new systems and technologies.
- Experience using Microsoft Office Suite.
- Excellent attention to detail and organisational skills.
- The ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.

Preferred, but not mandatory

- Exposure to financial services, accounting, wealth management or professional services environments.
- Experience using business software such as Xplan, MYOB, Xero, APS or CCH.

In addition, you will

- Be a positive and enthusiastic team player.
- Demonstrate initiative and a proactive approach to problem solving.
- Take pride in delivering high-quality work and exceptional client service.
- Build strong working relationships with both internal and external stakeholders.
- Embody Nexia's values of being agile, accessible and advancing.
- Be committed to ongoing learning, development and continuous improvement.

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📌 Administration Assistant (City of Sydney)
🏢 Nexia Australia
📍 City of Sydney